Job Title: Office & Finance Assistant \u2013 Conservation Lower Zambezi Base Camp
\nPurpose of the Position
\nThe Office & Finance Assistant will provide administrative and financial support to ensure the smooth operation of the office and administrative financial support. This role includes clerical duties, office maintenance, and assisting with routine administrative and financial tasks. The Position will report to Strategy & Fundraising Officer and Chief Finance & Administration Officer.
\nKey Responsibilities<\/p>\n
Maintain financial records and ensure accurate data entry into accounting systems.
\nProcess invoices, payments, and expense reimbursements in a timely manner.
\nFollow up on outstanding customer balances.
\nCollect all relevant financial information for donor reports.
\nAssist with payroll processing and maintain employee financial records.
\nSupport financial audits by preparing necessary documentation and reports.
\nSupport Grants Management team with Grants Financial reporting.
\nReconcile bank statements and manage Petty Cash and Airtel Money payments.
\nEnsure compliance with financial policies, procedures, and donor requirements.
\nProvide administrative support for financial transactions and documentation.
\nMaintain office cleanliness and organisation, ensuring a conducive work environment.
\nAssist in managing office supplies, inventory, and procurement processes.
\nHandle routine clerical tasks such as filing, photocopying, scanning, and data entry.
\nAssist in scheduling meetings, organising events, and preparing meeting rooms.
\nProvide logistical support for office activities, including travel arrangements and accommodations.
\nSupport the preparation of reports, documents, and presentations.
\nAct as a point of contact for camp visitors.
\nPerform any other duties as assigned by the supervisor to support office operations.<\/p>\n
Qualifications and Experience<\/p>\n
Bachelor\u2019s degree or diploma in Finance, Accounting, Business Administration, or a related field.
\nLevel II Professional accounting qualification (ACCA \/ CIMA \/ CA) will be an added advantage
\nMembership with the Zambia Institute of Chartered Accountants (ZICA) in line with the Accountants Act of Zambia.
\nAt least one year of experience in financial administration or accounting, preferably in an NGO or non-profit setting.
\nProficiency in financial software and Microsoft Office applications, particularly Excel.
\nStrong understanding of accounting principles and financial regulations.
\nExcellent analytical and problem-solving skills.
\nHigh attention to detail and accuracy in financial record-keeping.
\nGood communication and teamwork abilities.
\nAbility to handle sensitive financial information with confidentiality.
\nBasic knowledge of office procedures and clerical work.
\nStrong organisational and multitasking skills.
\nAbility to work independently and as part of a team.
\nAttention to detail and a proactive approach to problem-solving.<\/p>\n
Working Conditions
\nThe role is a full-time position based at CLZ\u2019s headquarters in the Lower Zambezi National Park. The terms of engagement, including salary and benefits, will be discussed during the recruitment process and formalised in the employment contract.
\nIn outline:<\/p>\n
Full time, permanent role
\nCompetitive salary package
\nBased at CLZ\u2019s Base Camp in the Lower Zambezi
\nMedical Insurance will be provided
\n6 months-probation will apply<\/p>\n
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