Zambia
\nPurpose of the Role:<\/p>\n
To support the Procurement Officer to plan, source, and manage the supply of stock required by the site.
\nTo develop greater stock availability through better forecasting, additional suppliers, better order execution and stock management.<\/p>\n
Key Responsibilities:<\/p>\n
Forecast Process Management<\/p>\n
Analyse the input from the operational site team on their stock request.
\nCreate the weekly stock consumption forecast for a 13 week horizon, using the site request, planned events and history as inputs.
\nCommunicate, get input, ensure alignment and eventual sign off from the management team and Corporate Office supply chain team for the forecast on a monthly basis.
\nEnsure both the site operational team and the corporate office supply chain team work off one set of numbers as the forecast gets actioned.<\/p>\n
Planning<\/p>\n
Create a weekly call off schedule per supplier and communicate this schedule with suppliers to ensure early warning of supply constraints.
\nGet input from the operation on weekly stock take results.
\nCalculate the weekly stock position for the 13 week horizon, communicating any shortages or overstock positions to both the site operational team and the SC head office team.
\nImplement contingency measures when deviation to the stock targets are predicted, including switching on alternative sourcing, agreeing with the site on deviations to consumption forecast and expediting logistics arrangements.<\/p>\n
Buying<\/p>\n
Ensure clarity of all site requisition input into the forecast.
\nIdentify and select the local vendors to procure stock, informed by the buying mix of price, quantity, quality and delivery date using the Master Price List (\u201cMPL\u201d) as a key source of information.
\nProcess the order and ensure all relevant parties have access to the order information.
\nExpedite orders and resolve purchasing problems between functional management and the suppliers.
\nMonitor price increases and communicate changes as necessary.
\nFor non-contract products and services, negotiate all terms and conditions, in line with the business operating procedures, ensuring the best total acquisition costs.
\nCheck costs, quality and levels of service for all suppliers used.<\/p>\n
SHEQ Assurance<\/p>\n
Ensure that suppliers and, where necessary, services and products are sourced according to all SHEQ policies, including all inspections and audits for SHEQ requirements as necessary.<\/p>\n
Administration<\/p>\n
Ensure that the necessary supplier information is correctly and promptly loaded onto the system.
\nEnsure that the MPL is accurately and timeously updated with all price information.
\nEnsure all suppliers terms and conditions are updated in the relevant supplier agreement and authorised by the SC Manager.<\/p>\n
Qualifications and Experience:<\/p>\n
IdeallyUndergraduate degree in commerce, management, supply chain management or a related field.
\nMinimum of 5 years\u2019 experience within a sourcing or purchasing and commercial management environment.
\nDemonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the specific category.
\nValid drivers\u2019 licence.<\/p>\n
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