Description:
\nJob Purpose
\nSenior administrative assistants provide high-level support to executives and department leaders by managing schedules, coordinating communications and overseeing daily operations.. Serve as key points of contact within the organization, helping streamline workflows and ensure efficient execution of operational activities. Oversee a range of activities, from monitoring health and safety to assisting with HR and payroll tasks.
\nSummary of Key Duties:<\/p>\n
Manage calendars, schedule meetings and coordinate travel arrangements for senior leaders
\nPrepare and edit correspondence, reports, presentations and other documents
\nSupport admissions processes, including responding to inquiries and managing documentation
\nOrganize and maintain confidential files, records and databases
\nServe as a liaison between executives, staff and external stakeholders
\nMaintain accurate student records and administrative documentation
\nCoordinate appointments, meetings, and school schedules
\nAssist with planning and execution of department initiatives and events
\nMonitor deadlines and follow up on action items to ensure timely completion
\nSupport budget tracking and expense reporting processes
\nEnsure effective communication between management, staff, parents, and external stakeholders
\nHandle incoming communications and prioritize responses as needed
\nMaintain office procedures and ensure compliance with company standards<\/p>\n
Required Skills and Competencies<\/p>\n
Excellent Communication Skills
\nExceptional organizational skills
\nHigh level of discretion
\nAbility to handle multiple priorities with professionalism
\nPro-active, innovative and assertive
\nSelf starter and independent worker as well as team player
\nMust have the ability to work well under tight deadlines and respond to rapidly changing demands;
\nAttention to detail with high degree of accuracy<\/p>\n
Primary Areas of Accountability:<\/p>\n
Qualifications and Experience\u00a0<\/p>\n
Degree or Diploma in Business Administration, PR, Public Administration or Related field
\nMust\u00a0 have a minimum of 4+ years of Administrative relevant work experience
\nWorking for a private school, college or university in the same capacity will be a plus
\nDemonstrated experience at record keeping both manual and electronic
\nStrong front office management and office administration skills
\nShould have experience in both manual and electronic filing
\nMust have proven experience in taking minutes and report writing\u00a0
\nProven ability to deliver excellent customer service and ensure customer satisfaction<\/p>\n
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