Key Tasks
\nHe\/she will support the institutional needs and those of the office in the following ways, but not limited to:
\nPost Objective
\nTo provide efficient transportation services while supporting administrative and operational tasks to enhance the office\u2019s productivity and functionality.
\nPrimary Role \u2013 Transport<\/p>\n
Safely transport company staff, products, and materials to and from specified locations in a timely and professional manner.
\nAssist with loading and offloading items, including staff luggage and office supplies.
\nAdjust travel routes to avoid traffic congestion and road construction.
\nEnsure the company vehicle is well-maintained, clean, and adheres to road safety standards.
\nWork with mechanics, insurance companies, and suppliers to address vehicle maintenance, insurance claims, car rentals, and procurement needs.
\nProvide accurate time records of vehicle usage and promptly report any issues related to tickets, accidents, or maintenance.
\nEnsure all vehicle logs, maintenance records, and transport-related reports are up-to-date and accurately maintained.
\nEnsure all vehicle\/s comply with local transportation laws and company policies.
\nPerform or arrange regular vehicle checks to identify issues before they escalate.
\nDeal with all transport-related matters on behalf of the organization.<\/p>\n
\u00a0
\nSecondary Role \u2013 Office Support
\n\u00a0<\/p>\n
Greet visitors and ensure they are directed appropriately.
\nAnswer and direct phone calls, taking messages as needed.
\nManage incoming and outgoing mail, packages, and deliveries.
\nMaintain office supplies inventory and place orders as needed.
\nPerform general clerical duties, including photocopying, scanning, and filing documents.
\nAssist with travel arrangements and booking accommodations.
\nProvide support with basic administrative tasks as requested by staff.<\/p>\n
Competencies and Skills Required<\/p>\n
Valid driver\u2019s license with a clean driving record.
\nKnowledge of local roads, GPS navigation, and traffic regulations.
\nStrong interpersonal and communication skills.
\nAbility to multitask and manage time effectively.
\nProficient in basic office tools (e.g., photocopiers, printers, and computers).
\nHigh level of attention to detail and organizational skills.
\nPositive attitude and ability to work both independently and as part of a team.<\/p>\n
Personal Attributes<\/p>\n
Honest, trustworthy, and discreet.
\nSober, punctual, and reliable.
\nSelf-motivated and adaptable to evolving tasks.
\nUpholds the highest ethical standards.<\/p>\n
\u00a0
\nQualifications
\n\u00a0<\/p>\n
College diploma or equivalent; additional certifications in office management or transportation are an advantage.
\nMinimum of 2 years of experience in a similar role combining driving and office support tasks.
\nBasic knowledge of administrative procedures and practices.
\nProven ability to handle confidential information with discretion.<\/p>\n
Working Conditions
\nStandard office hours: 08:00 \u2013 17:00.
\nAdditional hours may be required for transport duties and office tasks on busy days, for significant local travel for deliveries and transportation needs.
\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/maria@astrialearning.com","_company_name":"Astria Learning","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-7652","job_listing","type-job_listing","status-publish","hentry","job_listing_region-zambia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/7652","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=7652"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=7652"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=7652"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}