Company Description
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SGS is the world\u2019s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of 99,500 dedicated professionals. With over 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance, and sustainability.<\/p>\n
Job Description
\nCreating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation.
\nHuman Resource Duties
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Draft contracts of employment, capture new engagements, promotions, transfers and terminations on HR systems
\nReview and update HR documents i.e. engagement packs, and contracts of employment
\nCompile Salary advance forms timely and send them to finance for payments
\nParticipate in disciplinary hearings and interviews and take minutes of the deliberations
\nManage the Medical scheme and process invoices received from various medical institutions
\nCompile and manage employee time sheets timely
\nDrive the development of HR strategies, goals and objectives, and ensure the delivery thereof.
\nIdentify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division.
\nFacilitate adherence to HR policies, procedures and relevant legislation.
\nFacilitate the implementation of talent management and succession planning.
\nAssist business to effectively manage headcount.
\nAdvise on and Manage employee relations.
\nBuild a culture of Performance Management.
\nProactively identify and pre-empt HR risks within SGS.<\/p>\n
General Administration Duties
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Carry out duties at the reception i.e. attend to walk-in clients, disseminate circulars and Memos and co-ordinate communication between offices, divisions, employees and clients
\nCoordinate renewal of Annual Trade Certificates i.e. ZRA. Ndola City Council, ZEMA, ZPPA, Certificate of Incorporation etc.
\nEnsure good record keeping of client and in-house documentation through effective employee filling systems
\nFacilitate document courier from one SGS site to the next
\nKeep records of vehicle service history and ensure that vehicles are serviced timely
\nCompile purchase requisitions, receive and stock items and keep records of the same
\nArrange travel and accommodation for staff travelling i.e. Visa applications and renewals, flight bookings, employment permits etc.
\nMaintenance of HR equipment in conjunction with IT
\nSupervision of staff responsible for cleaning of office and office surroundings
\nImplement and manage ad hoc projects and duties as may be required and assigned from time to time.
\nAdhere to all quality and safety requirements of the SGS management system.
\nPerform any other reasonable tasks as assigned by direct line manager.<\/p>\n
Qualifications
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Full Grade 12 School Certificate with Credit or better in English and Mathematics
\nBusiness Administration or Human Resource Management Related Degree<\/p>\n
Experience
\nAdditional Information
\nAt least 2 years\u2019 experience as a fully-fledged HR Generalist
\nPaid up Member \u2013 Zambia Institute of Human Resource Management
\nEmotionally mature, stress resilient, customer focused and well-developed organizational diagnosis skills
\nCompetencies
\nWell-developed verbal & Written Communication, presentation, project management, report compilation and Interpersonal Skills
\nWell-developed administrative, problem solving, planning and organizational skills
\nHigh personal and ethical standards
\nTraining in Payroll and Cost Accounting Knowledge
\nAttention to detail, Accuracy and Efficiency
\nAnticipates issues, solves problems, Able to make clear decisions and judgements
\nAbility to build trust, respect and confidentiality
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