ZCAS University Job Opportunity
\nZCAS University invites applications from suitably qualified and experienced persons to fill the following positions:
\nCompany reviews database<\/p>\n
4. JOB TITLE: EXECUTIVE ASSISTANT \u2013 REGISTRAR (1 POSITION)<\/p>\n
4.1. Job Purpose:
\nTo provide administrative support and other related services to the office of the Registrar.<\/p>\n
4.2. Main Duties and Responsibilities<\/p>\n
Provide efficient administrative and secretarial support to the Registrar, including managing schedules, correspondence, and office operations.
\nDraft a variety of correspondence, letters, memoranda, and reports for the approval of the Supervisor.
\nReceive and filter incoming phone calls, and screen visitors from within and outside the University.
\nMaintain accurate and confidential records, files, and documentation for the Registrar\u2019s Office.
\nFacilitate communication between the Registrar\u2019s Office and internal and external stakeholders.
\nAssist in preparing reports and supporting administrative and governance processes within the Registrar\u2019s portfolio.
\nCarry out any job-related tasks as may be assigned by the supervisor.<\/p>\n
4.3. Qualifications and Experience<\/p>\n
Grade 12 School Certificate or its equivalent with five (5) Credits or better including English.
\nBachelor of Business Administration, Public Administration or in any Social Science.
\nDiploma in Advanced Secretarial Services and Office Management will be an added advantage.
\nThree (3) years of relevant work experience preferably gained in a higher learning institution, working closely with both academic and administrative staff.
\nMember of the Zambia Institute of Secretaries (added advantage).
\nMember of a relevant professional body.<\/p>\n
4.4. Key Competencies and Attributes<\/p>\n
Ability to manage multiple tasks, schedules, and priorities efficiently.
\nStrong written and verbal communication with the ability to interact professionally with diverse stakeholders.
\nAbility to handle sensitive information with discretion and professionalism.
\nCompetence in using Microsoft Office and other office management systems.
\nAbility to work collaboratively and maintain effective working relationships within the institution.
\nRecords and archive management skills.
\nAchievement-oriented.<\/p>\n
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