Description:<\/p>\n
Job Purpose
\nThe Personal Assistant (PA) will perform a wide range of administrative and executive support attached to the Executive Office. Coordinating the Executive Office daily to ensure the efficient and smooth day-to-day operation of the Office. Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems<\/p>\n
Summary of Key Responsibilities;<\/p>\n
Assist the MD and the Executive in preparing board materials, follows up on matters arising from board, management, and Committee meetings and externally attended meetings on request;
\nWith the consultation of the Office Manager plan internal and External meetings and take detailed minutes. This will also involve planning of Corporate Events and Internal Celebrations
\nBe responsible for heavy calendar management, requiring interaction with both internal and external executives, as well as consultants, to coordinate a variety of complex executive meetings;
\nSupervise the activities of the administrative staff working in office of the Country Manager
\nPrioritize and manage multiple tasks simultaneously, and follow through on issues in a timely manner;
\nWrite and distribute email, correspondence memos, letters, faxes and forms and develop and maintain a filing system
\nCompile and disseminate board materials and documents in coordination with the Company Secretary
\nSupport the Executive Team to track key work and update timelines
\nUpdate and maintain Executive office policies and procedures
\nWork with Procurement to order office supplies and research new deals and suppliers
\nReview and summarize miscellaneous reports and documents and prepare background documents;
\nPrepare agendas and plans for meetings attends meetings and take minutes
\nSubmit and reconcile expense reports for the Executive Office
\nComposing, preparing, and editing correspondence that is sometimes confidential;<\/p>\n
Consulting<\/p>\n
Required Skills and Personal Attributes<\/p>\n
Excellent Communication Skills (Both Oral & Written)
\nExcellent time management and Organisational skills
\nDetail-oriented
\nProfessional and Mature
\nSober Minded
\nHighly Confidential
\nExcellent interpersonal Skills
\nExcellent telephone etiquette Skills
\nDiplomatic
\nExceptional planning and organizational skills
\nAbility to handle pressure<\/p>\n
Primary Areas of Accountability:<\/p>\n
Qualifications and Experience<\/p>\n
Degree in Business \/Public Administration\/ Public Relations or equivalent in any business-related field
\nMust have a\u00a0minimum of 3+ years of work experience as an Executive Assistant \/Personal Assistant\/ Admin Assistant for a Corporate Organization\u00a0( Legal Firm, Insurance, Banking, Telecoms or\u00a0Engineering Company)
\nMust have proven experience in Preparing Board-Packs \u00a0
\nExperience of short-hand of 100 to 120 WPM will be a plus<\/p>\n
Must have\u00a0reasonable experience in Basic Accounting
\nKnowledge of Office Management Systems and Procedures
\nMust be proficient in MS Office (Especially PowerPoint & Excel)
\nMust be open-minded, young, energetic and flexible
\nShould be able to work under minimum supervision and demonstrate maturity among the team<\/p>\n
Sharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/jobs@bemconsult.com","_company_name":"Brilliance Executive Management","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-7836","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-zambia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/7836","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=7836"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=7836"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=7836"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}