{"id":8117,"date":"2026-04-20T08:02:23","date_gmt":"2026-04-20T08:02:23","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/office-administrator-at-projects-plus-limited\/"},"modified":"2026-04-20T08:02:28","modified_gmt":"2026-04-20T08:02:28","slug":"office-administrator-at-projects-plus-limited","status":"publish","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/office-administrator-at-projects-plus-limited\/","title":{"rendered":"Office Administrator at Projects Plus Limited"},"content":{"rendered":"<p>Job Summary:<br \/>\nWe are currently seeking a highly organized, proactive, and versatile individual to join our team as an Office Administrator &amp; PA. The ideal candidate will be the \u201cgo-to\u201d person in the office, ensuring smooth day-to-day operations while supporting management and coordinating key functions like HR, Accounts, and Procurement.<br \/>\nWe are looking for an all-rounder who can manage the front office while handling sensitive data entry for HR and Finance. You will serve as the first point of contact for visitors, manage the diaries of senior management, and ensure the company\u2019s stores and purchasing processes are running efficiently.<br \/>\nKey Responsibilities:<br \/>\n1. Reception &amp; Front Office Duties:<br \/>\nManage the reception area, answering incoming calls and directing them to the relevant departments.<br \/>\nGreet and assist visitors in a professional and friendly manner.<br \/>\nManaging the office environment (cleanliness, supplies, utilities).<br \/>\n2. Personal Assistant Support:<br \/>\nManage the Managing Director\u2019s diary, schedule appointments, and organize meetings.<br \/>\nCoordinate travel arrangements and itineraries for management.<br \/>\nPrepare meeting agendas and take minutes when required.<br \/>\n3. HR Data Entry &amp; Support:<br \/>\nAssist in maintaining personnel files (soft and hard copy).<br \/>\nCapture and update employee attendance and leave records.<br \/>\nAssist in the onboarding process for new hires (documentation).<br \/>\n4. Accounts Data Entry:<br \/>\nAssist the finance team with basic bookkeeping data entry.<br \/>\nCapturing invoices, receipts, and expenses into the accounting system.<br \/>\nAssisting with petty cash management and reconciliation.<br \/>\n5. Stores &amp; Procurement Coordination:<br \/>\nCoordinate the purchase of office supplies and consumables.<br \/>\nAssist in raising Purchase Orders (LPOs) and following up with suppliers.<br \/>\nMaintain basic stock\/inventory records for the office and site stores.<br \/>\nLiaise with the logistics team regarding the delivery of goods.<br \/>\n6. General Administration:<br \/>\nFiling of documents (both physical and digital) to ensure easy retrieval.<br \/>\nTyping and formatting of letters, reports, and memos.<br \/>\nAssist with any other ad-hoc administrative tasks as assigned by management.<br \/>\nQualifications &amp; Requirements:<br \/>\nMinimum qualifications in Business Administration, Human Resources, Accounting, or related field.<br \/>\nExperience: At least 1-3 years of work experience in a similar administrative role.<br \/>\nComputer Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) is mandatory. Experience with accounting software (e.g., Pastel, QuickBooks) or ERP systems is an added advantage but not mandatory.<br \/>\nAttributes:<br \/>\nHigh level of integrity and confidentiality (crucial for HR\/Accounts data).<br \/>\nExcellent organizational and time management skills.<br \/>\nStrong verbal and written communication skills.<br \/>\nAbility to multitask and work under pressure with minimal supervision.<br \/>\nA polite and professional demeanor.<br \/>\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/gozambiajobs.com\/jobs\/444399151-office-administrator","_company_name":"Projects Plus Limited","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-8117","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-zambia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/8117","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=8117"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=8117"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=8117"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}