POSITION: ADMINISTRATIVE PROGRAMME ASSISTANT
\nWork Location:\u00a0Lusaka, ZambiaExpected Duration:\u00a0Until 31 December 2026, with possibility of extension<\/p>\n
Overview
\nThe goal of this function is to provide administrative support to ensure the effective and smooth implementation of programme operations and activities.<\/p>\n
Background
\nThe Africa Trade Competitiveness and Market Access Programme (ATCMA) Umbrella Programme is a major initiative aimed at sustainably increasing intra-African trade and trade between Africa and the European Union (EU).
\nFunded by the EU and implemented by the International Trade Centre (ITC) and the United Nations Industrial Development Organization (UNIDO), this four-year program aims to improve market access for specific value chains and increase the export competitiveness of SMEs in these sectors.
\nIt also seeks to reduce trade barriers, enhance compliance with quality standards, and promote added value and export diversification. By prioritizing women- and youth-led businesses, ATCMA aims to promote economic inclusion and encourage sustainable business practices.<\/p>\n
Duties and Responsibilities
\nBudget and Finance
\n\u2022 Monitors status of expenditures and allotments, records variations, and updates budget tables\u2022 Consolidates data received and provides support to higher-level staff with respect to budget reviews\u2022 Reviews the status of relevant expenditures and compares with the approved budget\u2022 Reviews requisitions for goods and services to ensure correct expenditure and availability of funds\u2022 Prepare payment requests, consultant and expert fees, per diems, and process supplier invoices\u2022 Record petty cash account transactions and produce quarterly expense reports<\/p>\n
General Administration
\n\u2022 Assist the project team in implementing project activities\u2022 Prepare, process and follow up on administrative arrangements related to official travel\u2022 Maintain participant lists for programme events\u2022 Draft routine correspondence\u2022 Maintain administrative files and documentation\u2022 Coordinate with internal teams and service units\u2022 Perform other administrative duties including travel coordination, vendor payments, and event organization<\/p>\n
Contract Administration
\n\u2022 Assist with administration of contracts between ITC and external contractors\u2022 Audit contractor invoices against goods and services provided\u2022 Process payments and monitor contractor payments<\/p>\n
Note:\u00a0The selected candidate must be available for duty travel for short periods.<\/p>\n
Qualifications and Experience
\nEducation:\u2022 High school diploma or equivalent
\nExperience:\u2022 Minimum of five (5) years of professional experience in administrative services, finance, accounting, audit, human resources or related area\u2022 Experience may be reduced to three (3) years for candidates with a university degree\u2022 Experience in ERP\/Umoja is desirable\u2022 Previous experience in the UN system is desirable<\/p>\n
Competencies
\nProfessionalism\u2022 Knowledge of MS Office and administrative systems\u2022 Ability to perform a wide range of administrative functions\u2022 Strong understanding of UN administrative and financial procedures\u2022 Demonstrates efficiency, professionalism, and reliability
\nCommunication\u2022 Strong written and verbal communication skills\u2022 Ability to clearly convey and interpret information
\nTeamwork\u2022 Works collaboratively and values team input\u2022 Shares responsibility and contributes to team success
\nClient Orientation\u2022 Builds strong relationships with clients\u2022 Understands and meets client needs effectively<\/p>\n
Languages
\n\u2022 Fluency in English is required<\/p>\n
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