ZABS is a statutory body currently operating under the Standards Act No. 4 of 2017. Under this Act, ZABS is mandated to provide Standardization and Quality Assurance services to industry in order to support production of goods and services of acceptable quality for national, regional and international markets. ZABS also acts as a link between local industry and regional and international standardization and quality assurance (SQA) organizations.<\/p>\n
The Bureau wishes to invite suitably qualified and experienced candidates to fill the following vacant positions:
\nADMINISTRATION OFFICER (ZABS 05 x1)
\nJOB PURPOSE
\nTo provide the day-to-day administrative support by ensuring smooth and efficient office operations, including coordinating office supplies, managing motor vehicle fleet, maintaining records, and providing general administrative support.
\nKEY RESPONSIBILITIES<\/p>\n
Oversees the daily general administrative operations of the bureau.
\nEnsures that office supplies and equipment are available and maintained, liaising with suppliers and service providers as needed.
\nCoordinates office maintenance, ensuring a conducive working environment for staff.
\nMaintains accurate and up-to-date records, including employee files, office inventories, and internal documentation.
\nManages both digital and physical records, ensuring easy retrieval and secure storage.
\nEnsures compliance with organizational filing and document retention policies.
\nProvides administrative support to various departments, including scheduling meetings, preparing documents, and coordinating events.
\nAssists in the preparation of reports, presentations, and other administrative documents.
\nIn liaison with Procurement, assists with the procurement of office supplies and services, ensuring value for money and timely delivery.
\nHandles incoming and outgoing correspondence, ensuring proper distribution and follow-up.
\nOrganizes and maintains the office\u2019s communication systems, including phone, email, and mail.
\nLiaises with vendors and service providers, ensuring that goods and services meet the organization\u2019s standards.
\nPrepares and processes purchase orders, invoices, and payment requests.
\nCoordinates internal and external meetings, including scheduling, preparing agendas, and making logistical arrangements.
\nOrganizes corporate events, workshops, and trainings, ensuring smooth execution.
\nEnsures meeting minutes and action points are documented and communicated.<\/p>\n
B. QUALIFICATIONS, EXPERIENCE & PERSONAL ATTRIBUTES<\/p>\n
Grade 12 Certificate
\nZAQA qualifications verification certificates
\nBachelor Degree in Business Administration, Public Administration or related field
\nThree (3) years of relevant experience in similar field
\nStrong ability to manage multiple administrative tasks, maintain accurate records, and ensure the efficient operation of the office.
\nHigh level of accuracy in document management, record-keeping, and procurement processing.
\nStrong ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
\nComputer literate (including use of spreadsheets, word processing, PowerPoint).
\nMake decisions related to administrative tasks and routine activities under the guidance and supervision.
\nAbility to use initiative to improve existing processes and systems to enhance efficiency and effectiveness.
\nExcellent verbal and written communication skills.<\/p>\n
CONDITIONS
\nThese positions fall under the Permanent and Pensionable conditions of service category. Suitably qualified candidates are therefore encouraged to apply for these positions, please send your application letter together with copies of your Zambia Qualifications Authority (ZAQA) verification certificates, educational and professional certificates and a detailed CV to the address below;
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