Organizational Background
\nGood Neighbors International is an international humanitarian and development NGO founded in South Korea in 1991. The organization operates in more than 40 countries worldwide with the mission of creating a world without hunger, where people live together in harmony. Through community-centered development initiatives, Good Neighbors works to empower vulnerable and marginalized populations regardless of ethnicity, religion, belief, or nationality while promoting dignity, self-reliance, and the protection of human rights.
\nGood Neighbors Zambia (GNZ), established in 2012, implements Community Development Programs in the areas of education, health, child protection, water and sanitation, income generation, and humanitarian response. GNZ is committed to creating an environment where children\u2019s rights are protected, and communities achieve sustainable development through empowerment, leadership, and local ownership.
\nPosition Details
\nPosition Title: Senior Administration Officer
\nLocation Lusaka \u2013 Head Office
\nContract Duration: One-year contract (renewable subject to funding availability, employee performance, and mutual agreement)
\nReporting Line: Management Team
\nTasks to be undertaken
\n1. Human Resources Management<\/p>\n
\u00a0Lead recruitment and selection processes, including preparation of evaluation reports.
\nCoordinate orientation and induction programs for newly recruited employees.
\nPrepare and manage employment contracts, job descriptions, and staff performance appraisal documentation.
\nDraft official HR correspondence, including employment, disciplinary, and termination letters.
\nMaintain and update staff personnel files and HR records.
\n\u00a0Manage annual leave records and monitor staff leave balances.
\nConduct regular assessments of administrative systems and recommend operational improvements.<\/p>\n
2. Procurement, Logistics, and Inventory Management<\/p>\n
Supervise procurement processes and ensure strict adherence to organizational procurement policies and procedures.
\nChair tender evaluation committees and prepare procurement evaluation reports.
\nOversee logistics operations and inventory control systems under the Administration Department.
\nPrepare contracts and service agreements for vendors and monitor contract performance, renewals, and terminations.
\nDevelop and update the Annual Procurement Plan quarterly.
\nCoordinate logistical planning for monthly, quarterly, and annual operational activities and budgets.
\nEstablish and monitor procurement plans to ensure timely and efficient acquisition of goods and services.
\nEnsure accurate delivery, distribution, and accountability of supplies across all operational areas.
\nMaintain accurate records of organizational assets and inventory, including disposal plans and maintenance schedules.
\nSupervise the proper use, maintenance, and protection of organizational assets, including vehicles, computers, generators, phones, and office equipment.
\nCoordinate vehicle allocations and monitor vehicle movements according to approved schedules and operational needs.
\nOrganize staff travel, accommodation, and movement of equipment for field activities and organizational meetings.<\/p>\n
Qualifications and Experience
\nApplicants must meet the following minimum requirements:<\/p>\n
Bachelor\u2019s degree in Human Resource Management, Procurement, Logistics, Business Administration, or a related field.
\n\u00a0Membership in a relevant professional body is mandatory\u00a0(ZIHRM, ZPPA, CILT).
\nMinimum of five (5) years of relevant professional experience in administration, including human resources, procurement, and logistics management.
\nStrong knowledge of HR administration, procurement procedures, logistics coordination, and inventory management.
\nProficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
\nExcellent written and verbal communication skills in English.
\nStrong organizational, planning, and problem-solving skills.
\nAbility to prioritize tasks, manage deadlines, and work effectively in a multicultural and international environment.
\nDemonstrated commitment to the organization\u2019s mission, vision, values, and safeguarding principles.<\/p>\n
Application Guidelines
\nInterested candidates who meet the above requirements are invited to submit the following documents:
\n\u2022 Cover letter clearly outlining suitability for the position
\n\u2022 Updated Curriculum Vitae with 3 traceable references
\n\u2022 Copies of academic and professional qualifications
\n\u2022 Only shortlisted candidates will be contacted.
\n\u2022 All applications should be submitted through the following link by 31st May 2026
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