About Talent House Ltd:\u00a0
\nWe are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but also provide organisations with talent they can recruit, develop and retain.
\nAbout the role:
\nOur client is seeking an admin and accounting officer to join their team.\u00a0This role is responsible for ensuring smooth administrative operations, maintaining accurate financial records, and supporting the delivery of high-quality, professional services to clients.
\nThe ideal candidate is highly organised, detail-oriented, and capable of managing multiple priorities across different businesses, while maintaining confidentiality and professionalism.
\nKey Responsibilities:
\n1. Administrative Operations (Internal & Client Support)<\/p>\n
Manage day-to-day administrative operations for Talent House
\nMaintain organised filing systems (physical and digital)
\nCoordinate meetings, calendars, and internal scheduling
\nPrepare professional documents (contracts, reports, proposals, invoices)
\nSupport onboarding documentation for Talent House and client employees
\nEnsure proper record-keeping for HR and compliance documentation<\/p>\n
2. Accounting & Financial Management<\/p>\n
Maintain accurate financial records (income, expenses, reconciliations)
\nPrepare and issue invoices to clients
\nTrack receivables and follow up on outstanding payments
\nProcess payments and manage expense tracking
\nSupport monthly financial reporting and basic management accounts
\nAssist with budgeting and cash flow tracking
\nLiaise with external accountants\/auditors where required<\/p>\n
3. Client Support (Key Differentiator)<\/p>\n
Provide administrative and accounting support to assigned clients
\nSupport client payroll coordination (where applicable)
\nAssist in setting up basic financial and admin systems for clients
\nEnsure timely and professional communication with clients
\nMaintain confidentiality across multiple client accounts<\/p>\n
4. HR & Recruitment Support<\/p>\n
Support recruitment coordination (interviews, scheduling, documentation)
\nPrepare offer letters and employment contracts
\nMaintain candidate and employee records
\nAssist in onboarding processes for client organisations
\nSupport HR documentation and reporting<\/p>\n
5. Systems & Process Improvement<\/p>\n
Identify opportunities to improve administrative and financial processes
\nSupport implementation of systems (HR, finance, document management)
\nEnsure consistency and standardisation across internal and client processes<\/p>\n
Key Deliverables<\/p>\n
Accurate and up-to-date financial records
\nTimely and professional invoicing and collections
\nWell-organised documentation and filing systems
\nEfficient administrative support across multiple workstreams
\nHigh-quality client service and responsiveness<\/p>\n
Desired Experience\u00a0<\/p>\n
Diploma or Degree in Accounting, Finance, Business Administration, or related field
\nMinimum\u00a02\u20134 years\u2019 experience\u00a0in an admin\/accounting role
\nExperience with\u00a0SMEs, startups, or professional services firms\u00a0is highly desirable
\nExperience supporting multiple stakeholders or clients is an advantage<\/p>\n
Skills and Competencies:<\/p>\n
Strong proficiency in\u00a0Microsoft Excel\u00a0(essential)
\nExperience with accounting software (e.g. Sage, QuickBooks, Xero, or similar)
\nStrong document preparation skills (Word, PowerPoint)
\nBasic understanding of payroll processes and statutory compliance in Zambia
\nStrong attention to detail and accuracy
\nHigh level of organisation and time management
\nAbility to manage multiple priorities across different clients
\nProfessional communication skills (written and verbal)
\nHigh integrity and confidentiality
\nProactive and solutions-oriented mindset<\/p>\n
Compensation:
\nThe incumbent will receive a competitive salary commensurate with experience.
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