Job Reference Number:\u00a0ZCCM-116
\nDepartment:\u00a0Company Secretarial
\nBusiness Unit:
\nIndustry:\u00a0Legal
\nJob Type:\u00a0Contract
\nPositions Available:\u00a01
\nSalary:\u00a0Market Related
\nThe role of Temporary Governance Officer- Subsidiary Oversight is responsible for monitoring compliance with statutory and regulatory requirements, implementing governance frameworks, and strengthening reporting and accountability structures within the ZCCM-IH Group. Based in Lusaka, with periodic travels across subsidiaries, the role is for a fixed Term Contract of twelve (12) months.
\nJob Description
\nDIRECTORATE\/DEPARTMENT PURPOSE:<\/p>\n
The\u00a0Directorate is responsible for providing sound, robust secretarial services to the Board and upholding good corporate governance practices, maintaining transparency, and facilitating effective communication among ZCCM-IH\u2019s stakeholders. The directorate interfaces with Stock Exchanges and Regulators. It further helps ZCCM-IH operate responsibly and in accordance with established regulations and standards. It also provides oversight of the ZCCM-IH subsidiaries\u2019 Board\u2019s services and corporate governance.
\nRemote work equipment
\nJOB PURPOSE
\nTo provide support to the Company Secretariat directorate in ensuring effective governance oversight across all subsidiaries. The role is responsible for monitoring compliance with statutory and regulatory requirements, implementing governance frameworks, and strengthening reporting and accountability structures within the Group. The role will also ensure that the subsidiary governance practices are aligned with the Group governance practices where applicable.<\/p>\n
1.1\u00a0 Governance Process Framework and Oversight:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Develop and maintain a Group-wide governance framework outlining the process flow, i.e., Management \u2192 Board\u00a0 Committees \u2192 Main Board
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure each subsidiary has a documented paper escalation protocol and defined approval thresholds and routing procedures
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Review and assess the effectiveness and robustness of the governance frameworks across subsidiaries
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Recommend improvements to strengthen governance efficiency and compliance
\n1.2\u00a0\u00a0Board & Committee Support:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure that scheduled Management, Committee and Board meetings are held in line with approved calendars
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Coordinate subsidiary board and committee meetings, including preparation and review of board packs, in liaison with the Investor Relations Officer.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure \u00a0timely circulation of meeting materials and accurate recording of minutes and resolutions are done by the various company secretaries
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure action items arising from board and committee meetings are discussed at Management meetings, and circulated in time.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Review submissions for quality, completeness and consistency prior to escalation
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure there is a uniform reporting structure across subsidiaries<\/p>\n
1.3\u00a0\u00a0Compliance & Statutory Requirements:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure subsidiaries comply with all statutory obligations, including filings, returns, and disclosures through the various Company Secretaries.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain statutory registers and corporate records for all subsidiaries.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Liaise with internal stakeholders on governance-related matters.
\n1.4\u00a0\u00a0Reporting & Governance Assurance:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Prepare periodic(quarterly) governance reports for the Group Executive Management.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain a centralised repository of governance documentation for all subsidiaries.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Monitor compliance with internal governance policies and escalate issues where necessary.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Develop governance dashboards and metrics to support Board and Management oversight
\n1.5\u00a0\u00a0Risk & Internal Controls:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Support the management of governance-related risks within subsidiaries.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assist in strengthening internal control systems and governance processes.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Work closely with Internal Audit and Risk functions to address governance gaps in the subsidiaries.
\n1.6\u00a0\u00a0Stakeholder Coordination:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Act as a liaison between the parent company and subsidiary management teams on governance matters.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide advisory support to subsidiary Company Secretaries and Boards on governance expectations and best practices.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Prepare a Monthly Governance Dashboard\/Report covering \u2013 Status of Board and Committee meetings across subsidiaries, Key decisions taken and escalated, Outstanding matters and action items and Policy compliance status (approved, pending, outdated)
\n1.7\u00a0 Any other duty assigned by the Board Affairs Manager.
\nJOB REMAINS AVAILABLE UP TO 5TH JUNE 2026. CANDIDATES ARE URGED TO SUBMIT ZAQA VERIFIED CERTIFICATES. GRADE 12 CERTIFICATE IS A MUST!
\nJob Requirements
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 GCE or Equivalent with Credits or Better in Five Subjects, Mathematics and English Included.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Bachelor of Laws (LLB), Bachelor of Business Administration, Corporate Governance or Chartered Governance Institute (formerly ICSA) or equivalent.
\nMinimum level of professional qualification required to perform effectively in the role
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Relevant Professional Certification
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Membership of relevant Professional Body
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Experience working with group structures or multiple subsidiaries is highly desirable.
\nSkills and competencies\u00a0Technical
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Strong knowledge of corporate governance principles and statutory requirements.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Excellent organisational and document management skills.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Strong attention to detail and ability to manage multiple entities simultaneously.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Effective communication and stakeholder management skills.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 High level of integrity and professionalism.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to work independently and meet tight deadlines.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Report and Minute writing
\nBehavioural
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Stakeholder management
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Communication Skills
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Problem Solving
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Analytical skills
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Interpersonal Skills\u00a01.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0RELEVANT EXPERIENCE REQUIRED:\u00a0Minimum number of months or years of experience the jobholder is required to have to be appointed to the position\u00a0Not less than\u00a05 Years Work\u00a0experience in a busy and complex work environment, in a similar Position
\n2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0WORKING CONDITIONS:\u00a0Working Environment\u00a0Job holder exposed to normal office working environment.
\nMathematics
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