POSITION OVERVIEW
\nMayiko Infrastructure Limited, a leading global mining conglomerate, is seeking a highly organized, professional, and discreet Secretary with 2\u20135 years of experience to serve as the administrative backbone of our corporate office. This role provides high \u2013 level administrative and secretarial support to the Directors to ensure efficient operation for the executive office. The role involves managing schedules, handling communication, organizing meetings, preparing documents, maintaining confidentiality and coordinating office activities.
\nKEY RESPONSIBILITIES
\nAdministrative support<\/p>\n
Manage and maintain the Directors daily schedule and appointments
\nOrganize meetings, conferences and travel arrangements
\nMaintain office filling systems and records
\nmonitor deadlines and follow up on pending tasks<\/p>\n
Communication Management<\/p>\n
Receive and screen phone calls and visitors
\nHandle incoming and outgoing emails, letters and memos
\nDraft professional correspondence on behalf of the Director
\nLiaise with staff, clients, suppliers and stakeholders<\/p>\n
Meeting Coordination<\/p>\n
Schedule meetings and send invitations
\nPrepare meeting materials and presentations
\nRecord meeting minutes and distribute them
\nTrack action items and follow up on implementation<\/p>\n
Record & Documentation<\/p>\n
Manage both physical and digital filing systems, ensuring sensitive operational and financial data is properly organized and securely stored.
\nMaintain confidential files and documents
\norganize electronic and physical records
\nEnsure accurate documentation and archiving
\nprepare monthly and weekly reports<\/p>\n
Office Coordination<\/p>\n
Ensure smooth office operations
\nMonitor office supplies and procurement needs
\nCoordinate with departments on administrative matters.
\nAssist in organizing company events and function<\/p>\n
Confidentiality<\/p>\n
Handle highly sensitive company information with strict discretion and integrity at all times.<\/p>\n
QUALIFICATIONS & REQUIREMENTS
\nEducation<\/p>\n
Diploma or Degree in Secretarial Studies, Business Administration, Office management or a related field.<\/p>\n
Experience<\/p>\n
2\u20135 years of proven experience in Secretarial or Executive Assistant roles preferred<\/p>\n
Demonstrated proficiency in shorthand and accurate minute-taking, including:<\/p>\n
Ability to take shorthand notes accurately and efficiently during meetings, briefings, and discussions.
\nSkilled in recording key discussions, decisions, resolutions, and action items during board and management meetings.
\nExperience in transcribing shorthand notes into clear, professional, and error-free meeting minutes and reports.<\/p>\n
Skills<\/p>\n
Excellent written and verbal communication
\nStrong organizational and multitasking
\nTime-management and Attention to detail.
\nProfessional etiquette and confidentiality
\nMicrosoft office Proficiency (word, Excel, PowerPoint, Outlook)
\nAbility to work under pressure and meet deadlines.<\/p>\n
Working Conditions<\/p>\n
Office-based environment plus occasional visits with Directors
\nMay require occasional overtime
\nFrequent interaction with executives and stakeholders<\/p>\n
ABOUT MAYIKO INFRASTRUCTURE LIMITED
\nMayiko Infrastructure Limited\u00a0is a prominent global mining conglomerate specializing in the production and processing of manganese, including oxides and ferroalloys, as well as maintaining inventories of other base metals. With operations in several countries, particularly the UAE and India, we are recognized for our expertise in technical, engineering, construction, and operational domains, successfully developing and operating complex mines and mineral processing facilities.
\nWe are committed to delivering substantial benefits to our investors, employees, and the communities where we operate.
\nWe are an equal-opportunity employer and encourage applications from all qualified individuals, irrespective of gender, race, or disability.
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