Job Description
\n\t\t\t\tPosition: Procurement AssistantReports to: Head of Administration and Finance\/Country RepresentativeLocation: Harare, ZimbabweDuration: Fixed Term Contract \u2013 July-December 2025 (first 3 months\u2019 probation)Deadline: 13th June 2025An international child rights organisation seeks to hire a competent, qualified and experienced ProcurementAssistant to support the projects implemented in Zimbabwe.Job purposeThe Procurement Assistant will be responsible to manage supply chains, coordinates transportation,oversees inventory, ensures timely delivery, handles procurement, maintains records, supports operations,monitors costs, and ensures compliance with safety and regulatory standards.<\/p>\n
\t\t\t\tDuties and Responsibilities
\n\t\t\t\tDuties and Responsibilities\uf0b7 Procuring all goods and services required for all projects and insuring deliveries to the project sites.\uf0b7 Receiving purchase requisitions, verifying against the budget lines, coordinating any adjustmentswith finance and project officers.\uf0b7 Collaborate with key persons to ensure clarity of the specifications and expectations of the project,Donors and the Organisation.\uf0b7 Engaging suppliers and sourcing quotations for various purchase requisitions received for allnegotiated procedures.\uf0b7 Creating various comparative schedules analysis sheets for quotations received on each purchaserequisition and forwarding to finance.\uf0b7 Negotiating favourable terms with the suppliers which include (price, quality, time, and delivery)negotiations.\uf0b7 Following up on the selection of supplier, signing and approval of the purchase, including receiving asigned purchase order and contract to engage the supplier.\uf0b7 Scanning and sending of purchase order and contract to the supplier and collecting or gathering allnecessary and required supporting documents for payment processing.\uf0b7 Ensure all (purchase\u2019s) payments are done and proof of payments are sent to various suppliers.\uf0b7 Arranging deliveries and collections at Harare office and at project sites, including dispatching ofstocks already at the Harare office\uf0b7 Make follow-ups on product deliveries and collections are made from various suppliers in Harareand at project sites including correct item checks, quality and quantity.\uf0b7 Record all deliveries (GRVs) and collections from various suppliers and receiving (GRVs) of itemsprocured and delivered at all the project offices\/sites.\uf0b7 Verifying all documentation is available before sending to finance for further verification, capturing,scanning, and filing.\uf0b7 Manage office supplies\/consumables and keep records, create and update of stocks includingmonthly stock counts.\uf0b7 Provide assistance to finance on recording, documentation, scanning, verification of documentswhen necessary.\uf0b7 Assist the Head of Administration and Finance, when necessary, on tender processes.\uf0b7 Carrying out other finance and administration duties as delegated by the Finance department andAdministration and Country Representative.<\/p>\n
\t\t\t\tQualifications and Experience
\n\t\t\t\tQualifications and Experience\uf0b7 Education:o A bachelor\u2019s degree in accounting, Procurement and Supply Chain Management, Purchasingand Supply, Logistics, Business Administration, or a related field.o A professional certification such as CIPS (Chartered Institute of Procurement and Supply) is an added advantage.\uf0b7 Work experienceo At least 3 years of relevant procurement experience within an NGO, internationaldevelopment, or humanitarian organization.o Demonstrated experience in supporting field-based operations and procurement incompliance with donor regulations (e.g., AICS, UNICEF, WFP, UNHCR, EU).o Experience in procurement planning, tendering, vendor management, and supply chainsupport tailored to project needs in development and humanitarian settings.o Strong track record in working across departments (e.g., program, finance, and logistics) toensure effective procurement support to project implementation.o Prior experience working with humanitarian organizations or NGOs is an advantage.o Prior experience within the sectors of agroecology, rural infrastructures, education, childprotection, and child sponsorship, is an added advantage.Key SkillsThe person is expected to have the following key skills:\uf0b7 Technical skillso In-depth knowledge of procurement and supply chain procedures within the NGO context,including ethical and sustainable sourcing.o Sound knowledge with practical guide on contract procedures for European Union externalaction (PRAG).o Prior experience in developing tenders based on EU-PRAG templates (single tender,simplified procedure, local open tender procedure, international open tender procedure)o Familiarity with procurement regulations and documentation for agroecology, educationand protection-related goods\/services (e.g., irrigation schemes, processing plants, schoolsupplies, learning materials, psychosocial support kits).o Proficiency in procurement software and ERP systems.o Competence in drafting procurement documents such as RFQs, bid analyses, purchase orders, and contracts.o Strong analytical and reporting skills, including cost analysis and vendor performance evaluation\uf0b7 Soft skillso High personal integrity, transparency, and ethical commitment.o Excellent communication and interpersonal skills; able to work with diverse stakeholdersincluding community leaders, suppliers, and project staff.o Strong organizational skills with ability to manage multiple procurement needs acrossvarious projects under pressure.o Problem-solving and proactive decision-making approach, particularly in dynamic or field- based settings.o Strong attention to detail.o Excellent organizational and time-management abilities.o Strong communication and interpersonal skills to work effectively with diverse teams and stakeholders.o Good oral and written communication skills in English.o Emotional resilience, patience and empathyo Good networking and teamwork skills.o Good decision making and time management.\uf0b7 Other requirementso Must possess a valid, full, and clean class 4 driving licence with a valid defensive drivingcertificate.o Proven experience in driving 4×4 vehicles in off-road and rural terrains, especially in projectfield locations.o Willingness to travel to project sites across Zimbabwe.Working Conditions\uf0b7 The position may require flexibility in working hours.\uf0b7 The role involves interaction with multiple stakeholders, requiring adaptability and responsiveness.<\/p>\n
\t\t\t\tHow to Apply
\n\t\t\t\tInterested candidates should send their application letter, curriculum vitae with three contactable refereesand scanned copy of the driving licence and defensive driving certificate to: tdhcareers@gmail.com, clearlyindicating \u201cProcurement Assistant \u2013 Name.Surname\u201d on the subject of the email.All applications should be shared not later than 13th June 2025.Only short-listed candidates will be contacted.Please note that interviews for the shortlisted candidates will be carried out in Harare tentatively on the23rd June 2025<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"tdhcareers@gmail.com","_company_name":"Terre des Hommes Italia","_company_website":"https:\/\/www.terredeshommes.org\/members\/tdh-italy","_company_tagline":"About Terre des Hommes Italia The Terre des Hommes International Federation is a network of ten national organisations working for the rights of children and to promote equitable development without racial, religious, political, cultural or gender-based discrimination.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[17],"job-categories":[15],"job-types":[13],"class_list":{"0":"post-2481","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-harare","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/job-listings\/2481","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/media?parent=2481"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/job_listing_region?post=2481"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/job-categories?post=2481"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zimbabwe\/wp-json\/wp\/v2\/job-types?post=2481"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}