Website Q-Sourcing Servtec Group
Q-Sourcing Servtec Group is a global management consulting firm that helps people make significant improvements to their business performance and realize their most important career goals. With over 15 years in business and a combined 25 years plus personnel experience, we have built a company un… read moreiquely equipped to provide quality personnel & skill individuals to improve productivity through customized services. Q-Sourcing Servtec group is a member of Servtec International Group, a business solutions group with presence in over 13 countries worldwide with consistent excellence in Human Resources Management, Training, Fire Fighting and SHEQ support. At Q-Sourcing Servtec Group, we are known for neatly solving the most complex business challenges through innovative offerings.
An administrative assist serves as the first point of contact for an organization while providing essential administrative support to ensure smooth daily operations. The role also includes coordinating schedules, managing appointments, and supporting meetings through preparation of documents, booking venues, and taking minutes where required. Overall, the candidate should be highly competent administrator with strong organizational skills, excellent communication and persuasion abilities, and the capacity to manage multiple priorities across administrative, sales, and marketing functions.
Office Administration
Manage day-to-day office operations to ensure efficiency and smooth workflow
Maintain office supplies inventory and coordinate procurement
Monitoring office supplies, coordinating procurement, coordinate travel arrangements and logistics for staff and visitors
Communication & Correspondence
Handle incoming calls, emails, and correspondence in a professional manner
Draft, proofread, and distribute internal and external communications
Act as a liaison between departments, clients, and external stakeholders
Scheduling & Coordination
Manage calendars, appointments, and meeting schedules for management
Coordinate meetings, including booking venues, preparing agendas, and taking minutes
Arrange travel logistics (flights, accommodation, transport)
Document Management
Prepare reports, presentations, and administrative documents
Maintain accurate records and databases
Ensure confidentiality and proper handling of sensitive information
Social Media & Digital Content Support
Conduct basic market or industry research to support content development
Create and schedule basic content for company social media platforms
Provide input for blogs, articles, or website updates where required
Monitor engagement and provide basic performance feedback (likes, reach, inquiries)
Support to Management
Provide administrative support to senior staff and management teams
Assist in preparing reports and performance data
Follow up on action points and deadlines
Client & Visitor Management
Receive and attend to visitors in a professional manner
Support client onboarding documentation and coordination
Ensure a positive front-office experience
Compliance & Record Keeping
Ensure adherence to company policies and administrative procedures
Support audit processes by maintaining accurate documentation
Assist in compliance-related administrative tasks
KNOWLEDGE, SKILLS, AND EXPERIENCE:
Bachelor’s degree/ Diploma in Business Administration & Management, Quality Management, Public relations, Marketing or related field.
Proficiency in MS Office and quality management software/tools, process mapping and workflow analysis
Experience in implementing or maintaining a QMS.
Experience in conducting audits and handling compliance processes is an added advantage.
Strong understanding of risk management and mitigation practices
Strong written and verbal communication skills.
Team oriented, highly motivated, energetic, innovative and enthusiastic.
A person of Integrity
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