Reports To: CEO
Salary: 35k-45k Gross
Job Summary:
The Executive Assistant (EA) to the CEO at our Company plays a critical role in ensuring the CEO’s effectiveness and efficiency by managing schedules, coordinating executive communications, handling confidential information, and overseeing strategic initiatives. This role requires a highly organized, proactive, and detail-oriented individual who can operate in a fast-paced, high-growth, multi-location environment.
The EA serves as a trusted advisor and gatekeeper, balancing administrative support with strategic execution to optimize the CEO’s time and priorities.
Key Responsibilities:
Executive Support & Administrative Management
Manage the CEO calendar, appointments, and travel arrangements, ensuring optimal time management.
Coordinate and organize board meetings, leadership team meetings, and investor relations activities, including agenda preparation and minutes documentation.
Screen and prioritize emails, calls, and correspondence to ensure critical issues receive immediate attention.
Draft, edit, and proofread presentations, reports, memos, and internal communications on behalf of the CEO.
Serve as a liaison between the CEO and internal departments, ensuring alignment on strategic priorities.
Strategic & Business Operations Support
Assist in the execution of high-priority projects and initiatives that align with our Company ’s business strategy.
Conduct research and analysis on industry trends, competition, and market expansion opportunities.
Track and follow up on key performance metrics, strategic goals, and leadership action items.
Prepare briefing materials and reports for meetings, ensuring the CEO is well-informed.
Coordinate cross-functional collaboration between departments (Operations, Sales, IT, Marketing, HR, Finance) to drive efficiency.
Internal & External Stakeholder Engagement
Represent the CEO in high-level meetings, partner engagements, and customer interactions when necessary.
Facilitate external partnerships, investor relations, and government/regulatory interactions as required.
Maintain strong relationships with our Company ’s advisory board, key clients, and stakeholders.
Support in drafting and managing executive correspondence, PR materials, and media engagements.
Governance, Compliance & Confidentiality
Ensure strict confidentiality and discretion when handling sensitive company and personal information.
Monitor and ensure compliance with corporate governance policies, legal requirements, and ethical standards.
Assist with the preparation and filing of company documentation, agreements, and contracts in coordination with legal counsel.
Corporate Social Responsibility (CSR) & ESG Initiatives
Support the CEO in driving our Company ’s Environmental, Social, and Governance (ESG) initiatives.
Assist in planning and executing CSR activities, employee engagement programs, and brand-building initiatives.
Education
Bachelor’s degree in Business Administration, Communications, Management, or a related field. .
Experience:
2+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting a C-level executive.
Experience in logistics, e-commerce, supply chain, or tech-driven companies is a strong advantage.
Technical Skills:
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Bitrix, Asana, Trello, Monday.com).
Familiarity with CRM systems, financial dashboards, and data reporting tools.
Soft Skills:
Exceptional organizational and time-management skills.
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