Company: Anonymous Employer
Location: Kenya
Job Type: Full-time
Apply Before: 2026-08-17
Job Description
We are seeking a highly organized, tech-savvy and detail-oriented assistant to support digital transformation initiatives, HR administration and general office administration. The role is designed for a candidate comfortable working across people, systems, data, documents and day-to-day administrative processes.
Department:
Administration / HR / Digital Transformation
Reporting To:
HR & Administration Manager /
Role Focus:
Operations Manager 50% Digital Transformation | 25% HR Admin | 25% General Admin
Experience:
1-3 years
Education fit:
degree in BBIT-Business Information Technology, Information Systems, HR with IT, Business Administration with IT, Computer Science, IT, BusinessAdministration or related field.
KEY RESPONSIBILITIES AND OUTPUTS
Area / Weight | Core Responsibilities |
Expected Outputs
Digital Transformation Integration Support
50%
Support implementation, integration and adoption of approved digital tools.
Organize, clean and prepare staff, admin and operational data for migration.
Support HRIS, ERP, CRM, document management and workflow automation activities.
Coordinate users, management, IT teams and vendors during testing and rollouts.
Document processes, digitization opportunities and simple user guides.
Expected Outputs
Clean datasets; issue/adoption trackers.
Process maps; templates; training notes.
Dashboards, reports and organized digital records.
HR Administration Support 25%
Maintain accurate, confidential employee records, both physical and digital.
Prepare/file contracts, appointment letters, confirmation letters and leave records.
Support recruitment admin, interview scheduling, onboarding and induction checklists.
Track probation, renewals, attendance, leave balances and documentation deadlines.
Maintain HR templates, forms, training records and compliance documentation.
Expected Outputs
Updated staff files and HRIS records.
Onboarding/probation/leave trackers.
HR reports and compliant documentation.
General Administration 25%
Provide daily office coordination, filing, scanning, correspondence and record keeping.
Coordinate meetings, appointments, office logistics and administrative schedules.
Support procurement requests, supplies monitoring, vendors and service follow-ups.
Assist facilities coordination, maintenance requests and office equipment tracking.
Prepare minutes, memos, routine correspondence and administrative reports.
Expected Outputs
Organized office operations and records.
Timely minutes, memos and reports.
Professional, efficient office environment.
QUALIFICATIONS, COMPETENCIES AND TECHNICAL SKILLS
Required Qualifications &
Experience
Degree in BBIT, BIT, IS, HR with IT, Business Admin with IT, CS, IT or related field.
1-3 years in digital systems support, HR admin, office admin or project coordination.
Strong Excel, Word, PowerPoint, digital filing and basic reporting capability.
Basic HR administration knowledge: records, onboarding, leave tracking and confidentiality.
Added Advantage
CHRP, RCHRP, CIPD or equivalent HR qualification.
Practical exposure to HRIS, ERP, CRM, M365, Google Workspace, SharePoint or Teams.
Data cleanup, data entry, process documentation, user support or implementation support.
Knowledge of Kenyan labour law and HR compliance requirements.
Key Competencies
Digital mindset and willingness to learn new systems.
Excellent organization, follow-up, documentation and attention to detail.
Professional confidentiality, communication and interpersonal skills.
Problem-solving, change adoption support, reliability and deadline discipline.
Preferred Technical Skills
Microsoft Excel, Word, PowerPoint, Outlook and Teams.
Google Workspace or Microsoft 365.
HRIS, ERP, CRM and document management systems.
SharePoint, OneDrive, GoogleDrive; Power BI/Excel dashboards and workflow automation basics.
Application Instructions: Interested candidates should submit a CV and cover letter indicating their suitability for the role.
Requirements
We are seeking a highly organized, tech-savvy and detail-oriented assistant to support digital transformation initiatives, HR administration and general office administration. The role is designed for a candidate comfortable working across people, systems, data, documents and day-to-day administrative processes. Department: Administration / HR / Digital Transformation Reporting To: HR & Administration Manager / Role Focus: Operations Manager 50% Digital Transformation | 25% HR Admin | 25% General Admin Experience: 1-3 years Education fit: degree in BBIT-Business Information Technology, Information Systems, HR with IT, Business Administration with IT, Computer Science, IT, BusinessAdministration or related field. KEY RESPONSIBILITIES AND OUTPUTS Area / Weight | Core Responsibilities | Expected Outputs Digital Transformation Integration Support 50% Support implementation, integration and adoption of approved digital tools. Organize, clean and prepare staff, admin and operational data for migration. Support HRIS, ERP, CRM, document management and workflow automation activities. Coordinate users, management, IT teams and vendors during testing and rollouts. Document processes, digitization opportunities and simple user guides. Expected Outputs Clean datasets; issue/adoption trackers. Process maps; templates; training notes. Dashboards, reports and organized digital records. HR Administration Support 25% Maintain accurate, confidential employee records, both physical and digital. Prepare/file contracts, appointment letters, confirmation letters and leave records. Support recruitment admin, interview scheduling, onboarding and induction checklists. Track probation, renewals, attendance, leave balances and documentation deadlines. Maintain HR templates, forms, training records and compliance documentation. Expected Outputs Updated staff files and HRIS records. Onboarding/probation/leave trackers. HR reports and compliant documentation. General Administration 25% Provide daily office coordination, filing, scanning, correspondence and record keeping. Coordinate meetings, appointments, office logistics and administrative schedules. Support procurement requests, supplies monitoring, vendors and service follow-ups. Assist facilities coordination, maintenance requests and office equipment tracking. Prepare minutes, memos, routine correspondence and administrative reports. Expected Outputs Organized office operations and records. Timely minutes, memos and reports. Professional, efficient office environment. QUALIFICATIONS, COMPETENCIES AND TECHNICAL SKILLS Required Qualifications & Experience Degree in BBIT, BIT, IS, HR with IT, Business Admin with IT, CS, IT or related field. 1-3 years in digital systems support, HR admin, office admin or project coordination. Strong Excel, Word, PowerPoint, digital filing and basic reporting capability. Basic HR administration knowledge: records, onboarding, leave tracking and confidentiality. Added Advantage CHRP, RCHRP, CIPD or equivalent HR qualification. Practical exposure to HRIS, ERP, CRM, M365, Google Workspace, SharePoint or Teams. Data cleanup, data entry, process documentation, user support or implementation support. Knowledge of Kenyan labour law and HR compliance requirements. Key Competencies Digital mindset and willingness to learn new systems. Excellent organization, follow-up, documentation and attention to detail. Professional confidentiality, communication and interpersonal skills. Problem-solving, change adoption support, reliability and deadline discipline. Preferred Technical Skills Microsoft Excel, Word, PowerPoint, Outlook and Teams. Google Workspace or Microsoft 365. HRIS, ERP, CRM and document management systems. SharePoint, OneDrive, GoogleDrive; Power BI/Excel dashboards and workflow automation basics. Application Instructions: Interested candidates should submit a CV and cover letter indicating their suitability for the role.
How to Apply
Apply on BrighterMonday (account required)
Source: BrighterMonday