Company: TakaTaka Solutions
Location: Kiambu
Job Type: Full Time
Apply Before: 2026-08-31
Job Description
Job Description:
Review approved purchase requisitions for completeness specs, quantities, budget, timelines and assign follow-up actions to the Procurement Assistant.
Coordinate RFQ sourcing strategy supplier selection, invitation list, timelines and ensure quotation comparisons are complete and accurate before approval.
Lead supplier evaluation and selection decisions pricing, quality, lead time, compliance documents and approve recommendations before LPO issuance.
Review and approve LPOs in line with the approval matrix; ensure LPOs are issued promptly and shared with suppliers/internal users.
Oversee delivery follow-up for all open LPOs; escalate delays/backorders, agree corrective actions with suppliers, and update internal stakeholders.
Ensure receiving confirmations are properly completed with Stores/Users delivery notes, GRNs, service completion confirmations.
Manage resolution of procurement issues wrong items, short deliveries, damaged goods, delays including replacements, credit notes, and supplier accountability.
Enforce full procurement documentation compliance and filing standards requisition, RFQ, quotes, comparison, approvals, LPO, GRN/delivery note, invoice, contracts/warranties.
Coordinate with Finance/Accounts to ensure supplier invoices match LPO and delivery documentation 3-way matching controls and support timely payment processing.
Provide weekly status updates to management open requisitions, open LPOs, pending deliveries, escalations, and key supplier issues.
Develop, monitor, and manage departmental budgets and procurement plans.
Lead supplier sourcing and evaluations, ensuring alignment with organizational standards.
Negotiate high value contracts and framework agreements to secure favorable terms.
Support compliance with statutory and regulatory procurement requirements.
Consolidate procurement needs from different departments to leverage economies of scale.
Conduct market analysis to identify trends, price fluctuations, and alternative sourcing options.
Standardize procurement processes and introduce best practices for efficiency.
Review and approve supplier prequalification processes to ensure only vetted suppliers are engaged.
Monitor and analyze procurement KPIs to track departmental performance.
Provide management with regular reports on procurement activities, savings, and supplier performance.
Minimum Qualifications:
Bachelor’s Degree in Procurement, Supply Chain, or related field.
Must be a fully registered member of the Kenya Institute of Supplies Management KISM.
Professional certifications e.g., CIPS will be an added advantage.
Minimum 3 – 5 years’ progressive experience in procurement and supply chain, with at least 2 years in a supervisory or coordinator role.
Demonstrated experience in supplier negotiations, contracts management, and strategic sourcing.
How to Apply
Interested and qualified? Go to TakaTaka Solutions on forms.gle to apply
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Source: MyJobMag