ALPLA Group
What you will enjoy doing
General office administration work:
Welcome customers, suppliers, and visitors in a friendly and professional manner.
Handle general enquiries and direct them to the appropriate teams or individuals
Manage bookings for conference rooms, boardrooms, and shared office spaces.
Assist with office organisation, filing systems, and maintaining a tidy environment.
Arrange travel, transport, and accommodation for employees, visitors, and management.
Order refreshments, catering, and supplies for meetings and visiting guests when required.
Coordinate bookings for work functions, team events, workshops, and seminars.
Provide administrative support to senior leadership, including document preparation and meeting coordination.
Assist with data capturing, filing, and general office administration
Answer and manage incoming calls, emails, and reception duties in a professional and timely manner.
D365 Procurement related activities:
Support with raising purchase orders in D365 when required
Assist with procuring or ordering office supplies.
Communicate with the warehouse on all monthly charges to ensure they are correctly receipted against relevant Purchase Orders (POs).
Liaise with Maintenance, Warehouse, Quality, HSSE, and HR departments to resolve outstanding supplier queries, including missing receipts, credit notes, and invoice discrepancies.
Monitor bale suppliers to ensure accurate invoicing, verify that invoices match POs, and confirm all receipting is complete.
Follow up on customer queries and ensure they are resolved timeously
Sales & Finance related activities
What makes you great
Strong administrative and organisational skills
High attention to detail and accuracy
Professional telephone etiquette and client service orientation
Excellent written and verbal communication skills
Ability to manage confidential information in line with POPIA
Proficient in Microsoft Office (Word, Excel, Outlook)
Ability to multitask and work under pressure in a fast-paced environment
Reliable, punctual, and well-presented
Basic understanding of finance administration (invoicing, expense handling).
Matric (Grade 12)
Certificate or Diploma in Office Administration / Business Administration – advantageous
Driver’s licence – advantageous
Minimum of 3 years’ experience in an administrative or Office Support role
Professional communication and interpersonal Skills
Strong Computer literacy essential especially with an ERP system in a Procurement, Sales or Finance role
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