Website Adams & Adams
Adams & Adams is a leading African law firm specializing in intellectual property law, in addition to providing corporate and commercial legal services. The firm has grown into a South African law icon, with the largest intellectual property law practice in Africa supported by a strong commer… read morecial, property, and litigation practice. Adams & Adams has been rooted in over 100 years of legal excellence since its founding in 1908. The firm is characterized by a strong commitment to professionalism, and client care and partner accessibility are two of the cornerstones of the practice. The firm has offices in South Africa (Pretoria, Johannesburg, Cape Town and Durban) and 23 associate offices across the continent. Adams & Adams also has a worldwide network of attorney correspondents and associates, enabling the firm to handle intellectual property and legal matters in any country where this may be required Lynnwood Bridge, 4 Daventry Street, Lynnwood Manor, Pretoria, South Africa, 0081
Key Responsibilities:
Receive, review, and validate foreign professional vendor invoices, ensuring accuracy, correct approvals, and valid banking details.
Capture invoices timeously to ensure accurate professional creditors liability reporting.
Allocate invoices to the correct general ledger and matter codes.
Ensure vendor payments are made in line with agreed payment terms.
Prepare and issue remittance advices and debit advices to vendors following payment.
Review creditor age analysis weekly and actively clear ageing items.
Provide explanations and supporting documentation for all aged or overdue balances.
Validate and process payments for official fees and deposit accounts on a weekly basis.
Request supplier statements monthly and ensure statement periods align with accounting periods.
Perform full supplier statement and account reconciliations, investigating and resolving reconciling items.
Maintain accurate, compliant, and easily retrievable electronic creditor documentation.
Manage vendor relationships, including payment cycle communication and query resolution.
Request, verify, and compile documentation required for vendor creation and maintenance.
Maintain accurate vendor master data to reduce fraud risk, duplication, and payment errors.
Assist with ad hoc finance and administrative duties as required.
Education
Matric with Accounting or Mathematics.
Strong computer literacy.
Certificate in Bookkeeping, Accounting, or an equivalent finance-related qualification.
Experience
Minimum 3 years’ experience in a full-function Accounts Payable / Creditors environment.
Hands-on experience with invoice processing, validation, and allocation.
Experience in vendor reconciliations and payment preparation.
Proven experience in vendor query resolution.
Foreign accounts payable experience preferred.
Experience in a law firm or professional services environment is advantageous.
Apply via company website ( https://www.adams.africa/ ) or
adamsadams.mcidirecthire.com
To apply for this job please visit adamsadams.mcidirecthire.com.