Website Wild Dreams Hospitality
Wild Dreams Hospitality is an industry leader with our ''Herd'' having more than 208 combined years' worth of experience! We are committed to empowering the hospitality industry through innovative recruitment, tailored consulting, & transformative training & coaching. Rooted in our core values of c… read moreompassion & purpose, we strive to create a positive impact not just for our clients, but for the communities & environments around us. Our mission is to build meaningful relationships, nurture talent & inspire excellence ensuring a brighter, more sustainable future for both conservation & communities.
This role’s requirements include a willingness to be based in Hoedspruit, with duties shared between a farm located within a game reserve and a town-based office environment. The role calls for flexibility to adapt to a varied and evolving workload, as well as a level of maturity and life experience appropriate for managing diverse responsibilities and engaging effectively with a range of stakeholders.
Core Criteria:
Excellent organizational and time management skills
Strong written and verbal communication abilities
High level of computer literacy and proficiency with remote collaboration tools
Ability to work independently and take initiative
Self-sufficient and confident in managing responsibilities without direct supervision
Strong problem-solving skills with the ability to anticipate needs proactively
Ability to function effectively in a fast-paced, high-pressure environment
Resilient, adaptable, and able to manage challenging situations
High level of discretion, professionalism, and confidentiality
Comfortable working in a rural environment and engaging with local communities
Comfortable interacting with a wide range of stakeholders, from international tourism leadership to farm staff
Responsibilities:
Executive Support:
Provide high-level, day-to-day personal and professional support to the Managing Director, ensuring all administrative and operational needs are handled efficiently and proactively.
Independent Task Management:
Operate with a high degree of autonomy, ensuring all responsibilities are carried out effectively in the Managing Director’s absence, with minimal supervision.
Diary & Schedule Management:
Manage a complex and frequently changing calendar, including scheduling, confirming, and coordinating meetings, appointments, and commitments across multiple responsibilities.
Meeting Coordination & Support:
Organize and coordinate virtual and in-person meetings, including preparing agendas, circulating relevant documentation, and taking accurate, detailed minutes with clear action points.
Travel & Logistics Coordination:
Plan and manage all travel arrangements, including bookings, itineraries, and logistics, ensuring seamless execution of both local and international travel where required.
Administrative Management:
Oversee and execute a wide range of administrative functions across personal, business, and farm operations, ensuring all systems and processes run smoothly.
Financial Administration:
Assist with expense tracking, reconciliations, and light bookkeeping for farm operations, maintaining accurate and up-to-date financial records.
Farm Operations Support:
Provide administrative and coordination support for farm activities, including assisting with farm staff management, scheduling, and oversight of farm-related tasks.
Equipment & Resource Coordination:
Monitor and coordinate the use, maintenance, and organization of farm equipment and resources, ensuring operational efficiency.
Vehicle Management:
Maintain vehicle logs, track usage, and coordinate routine servicing and maintenance to ensure all vehicles are in good working condition.
Communication & Correspondence:
Manage and respond to emails, calls, and other communications on behalf of the Managing Director in a professional and timely manner.
Document & Data Management:
Prepare, format, and manage documents, reports, and records, ensuring accuracy and accessibility of information.
Personal Assistance & Errands:
Handle personal tasks and errands, ensuring the smooth running of the Managing Director’s personal environment.
Operational Oversight:
Act as a central point of coordination across various areas (personal, business, and farm), ensuring tasks are followed through and nothing falls through the cracks.
Proactive Support & Problem Solving:
Anticipate needs, identify potential issues, and take initiative to resolve challenges before they escalate.
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