Aspen Pharma Group
OBJECTIVE OF ROLE
To lead the receiving, storing, packing and dispatching of finished products.
KEY RESPONSIBILITIES
Operational Requirements
Distribution activities
Verify orders, attach data loggers and generate relevant reports and analysis
Manage quarantine shipments
Manage permit process
Manage fridge line items
Management of Schedule 5 and 6 items
Oversee the complete flow of FG from receipt to dispatch
Adhere to Legal requirement as per GDP, GMP and GWP guidelines
Management of the destruction process for obsolete stock
Manage activities from receipt to destruction of stock, inclusive of the administration process, i.e. SBF’s, ERP transactions, approvals
Planning & processes
Plan daily, weekly and monthly activities, and determine prioritization of own objectives
Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorized by superiors
Asset/ Resource management
Determine resource needs within own area of responsibility
Request required assets and resources for the fulfilment of work duties
Use assets and resources optimally within own area of responsibility
Technical/ Functional expertise
Apply comprehensive knowledge of discipline/ specialization
Stay up to date on developments, trends, legislation and industry regulations within area of expertise
Regularly contribute useful ideas for own work area/ team within defined parameters
Reporting & record keeping
Human Resources (engaging in people practice)
Manage staff performance through the Company Performance Management program
Manage staff succession through the company succession planning program
GMP/GWP
Comply with GMP/GLP requirements as outlined by company SOP’s and written instructions in all tasks and activities
Ensure that products are produced, tested and stored according to the required SOP’s and documentation
Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
Ensure that the required resources, systems and SOPs are reviewed, authorized and are regularly monitored, adapted and improved to ensure compliance to GMP/GLP regulations/standards and the product licence
Ensure that environment (facilities and equipment) are maintained to GMP standards
Ensure that the initial and continuing departmental personnel training is carried out and recorded
Ensure that records are evaluated and corrected before they are sent to the Quality Department
Investigate and initiate corrective actions for all quality deficiencies
Health, Safety and Environmental Standards
Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment
Ensure that all employees are informed of their scope of authority as contemplated in the OHS Act
Take full responsibility and necessary measures to ensure that the requirements of the OHS Act are complied with by every person in your employment or on premises under your control where plant and machinery are produced
Ensure that reasonably practicable steps are taken to identify, manage, eliminate or mitigate any hazard or potential hazards to the safety or health of employees, attached to any work performed, any article or substance produced, processed, used, handled, stored or transported and any plant, machinery which is stored or transported
Report any unsafe or unhealthy situations to SHE representative or Line Manager
Report any incident to the SHE representative or Line Manager which may affect your health or cause injury
Gather information required for reports to be generated in department or area of technical expertise
Complete and consolidate standard documents
File, archive and retrieve documents in hard and soft copy filing system
Maintain and update records and systems as required
Retrieve supporting documentation and records to facilitate and support query resolution
Promote diversity, equal opportunity and fair treatment in the workplace
Execute company EE plan, procedures and targets
Formulate and execute a Workplace Skills Plan in conjunction with the HR Department
Requirements
EDUCATIONAL REQUIREMENTS
Matric (Grade 12)
Bachelor’s degree in pharmacy
Registration with the Pharmacy Council as a Pharmacist
KNOWLEDGE & EXPERIENCE REQUIREMENTS
1 – 2 years’ experience as a pharmacist
Experience generating ERP reports for stock movements
Sound knowledge and understanding of Pharmaceutical Compliance
Experience in the timeous completion of all relevant documentation and BAAN transactions
Knowledge and understanding of SOPs and regulations for product handling, storage and records
SOFT SKILLS AND COMPETENCY REQUIREMENTS
Meeting Deadlines
Interrogating of Information
Planning and Organizing
Good decision making
Takes accountability and ownership
Performance driven
Excellent communication and presentation skills
Able to positively influence others
Embraces change and able to deal with ambiguity
Always operates with the highest integrity and compliance mindset
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