Website Fidelity Services Group
Fidelity Services Group is Southern Africa's largest integrated security solutions provider and the industry leader in protection innovation. Excellence in service delivery and implementation are fundamental to our impressive track record. By keeping abreast of the latest trends and technological de… read morevelopments globally, and continuously evolving and innovating, the Group remains a front-runner in the security solutions market.
Key Responsibilities
SHE Administration & Data Management
Capture, update and maintain SHE data, reports, registers and records.
Assist with compiling, updating and organizing site safety files.
Ensure all documents are filed, scanned and archived correctly (digital & hard copy).
Track expiry dates for SHE trainings, medicals, LoGS, competencies and legal appointments.
Coordination & Follow‑Ups
Conduct follow‑ups with site managers, supervisors, and support departments to collect outstanding documents or information.
Assist in monitoring action plans, audit findings and closing out non‑conformances.
Liaise with service providers for bookings, training confirmation, and document collection.
Support communication between SHE Specialist and operational teams.
Meeting Support
Coordinate SHE meetings, training sessions, audits and site visits.
Send meeting invites and ensure attendance lists are completed.
Take accurate minutes during SHE meetings, including H&S Committees, and distribute them timeously.
Track action items from meetings and support follow‑up.
Training & Compliance Support
Assist in scheduling training (SHE Rep, First Aid, Fire Fighting, etc.).
Collect and file training certificates and competence reports.
Maintain and update the SHE Training Matrix.
Support the SHE Specialist in preparing and issuing Legal Appointments.
General Administrative Support
Assist with compiling reports, statistics and compliance summaries.
Manage calendars, bookings, and task reminders for the SHE Specialist.
Provide administrative assistance during audits, inspections and investigations.
Perform additional SHE-related admin duties as required
Minimum Requirements
Grade 12 (Matric).
Certificate or diploma in Office Administration or SHE-related field (advantage).
Computer literacy: MS Teams, Excel, Word, Outlook.
Previous experience in SHE administration or general admin role beneficial.
Skills & Competencies
Strong organizational and data management skills.
Excellent communication skills (written & verbal).
Ability to follow up and work with multiple departments.
Attention to detail and accuracy.
Ability to work under pressure and handle multiple tasks.
Confidentiality and professionalism.
Key Attributes
Proactive and reliable.
Strong time-management skills.
Team player with a willingness to learn.
Strong sense of accountability and compliance.
Deadline:6th March,2026
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