Website Ellahi Consulting
We at Ellahi Consulting, are committed to deliver sound conceptual thinking and excellent customer centric results from design through to delivery and post implementation support, as fit-for-purpose and practical solutions are important to us. We offer over 20 years of experience within the recruitm… read moreent, talent management and organisation development domain. Through integrated talent solutions we enable clients to effectively implement strategy through people by sourcing, supporting and coaching new talent and future leaders. We pride ourselves in having a solid results delivery track record, always looking for new and innovative ways to help our clients. We are a B-BBEE Level 1 Business Partner and ensure we adhere to the relevant compliance guidelines put in place by industry bodies. We also believe that knowing yourself is the beginning of all wisdom. We are accredited to use the NBI Brain Profile and numerous Eco-metric Assessments and are able to guide and coach corporate and individual clients alike. Our expert service has already satisfied many of South Africa’s leading companies.
Core Purpose of the Role
To ensure the effective operational management, validation, inspection control, compliance, and financial coordination of auction vehicles within a corporate vehicle auction environment. The role is responsible for ensuring all vehicles meet client, compliance, quality control, and documentation standards prior to auction.
Requirements
Academic Qualifications
Minimum requirements:
Grade 12 – Essential
Certificate in Logistics, Supply Chain, Business Administration or related field (advantageous)
Work Experience
Essential:
2–4 years in vehicle auctions, fleet management, or automotive operations
Knowledge of NATIS processes and vehicle documentation management
Knowledge & Skills
Understanding of vehicle auction operations and processes
Knowledge of NATIS documentation and vehicle registration requirements
Understanding of quality control inspection processes within automotive environments
Basic knowledge of financial processes relating to invoicing and supplier payments
Understanding of corporate compliance and internal control environments
Strong administrative and coordination skills
Excellent follow-up and tracking ability
Financial reconciliation and invoice verification skills
Intermediate MS Excel and systems proficiency
Strong attention to detail
Ability to manage multiple tasks and deadlines simultaneously
Effective communication and stakeholder engagement skills
Problem-solving and issue-resolution capability
Personal Attributes
High level of accountability and ownership
Proactive and self-motivated
Deadline-driven and results-oriented
Detail-oriented with high accuracy levels
Ability to work under pressure in a high-volume environment
Reliable and consistent follow-through
Professional and service-oriented approach
Key Deliverables and Outputs
Vehicle Validations & Client Compliance
Conduct vehicle validations, specifically for OEM clients (e.g., Ford)
Manage validations for smaller corporate clients
Ensure all vehicles meet contractual and client-specific standards before auction listing
Flag and escalate vehicles relisted more than three times
Inspections & Quality Control
Ensure MQ Finance vehicles are inspected timeously
Follow up on all pending inspections
Confirm Quality Control (QC) checks are completed and properly recorded
Follow up on pending QC requirements
Ensure all stock is scanned weekly and reconciled against system records
Branding & Asset Preparation
Ensure vehicle branding removal is completed prior to auction
Confirm branding removal costs are correctly captured under Invoice Extras
Follow up on outstanding branding removals
Documentation & Compliance
Follow up on outstanding NATIS documentation
Ensure all vehicles have compliant registration documentation before sale
Maintain accurate records aligned with internal audit and governance requirements
Financial & Supplier Management
Follow up on supplier invoices
Ensure supplier invoices are processed and paid timeously
Liaise with finance department to resolve invoice discrepancies
Ensure costs relating to inspections, branding removal, and other services are accurately recorded
Reporting & Administration
Assist with daily operational reporting
Generate and distribute ad hoc reports as required
Maintain accurate stock tracking and system updates
Support day-to-day operational requirements within the auction division
Key Performance Areas
Inspection turnaround times
QC compliance rate
NATIS documentation turnaround
Relist reduction rate
Stock accuracy (weekly scan reconciliation)
Supplier payment turnaround time
Client SLA adherence
go to method of application »
Apply via company website ( N / A ) or