Website World Network Systems
Welcome to World Network Systems, your trusted IT partner for businesses of all sizes. Our team specializes in managed IT services, including hotel IT support, network cabling, and cloud computing solutions. Whether you need an outsourced IT department or assistance with PC deployment and WiFi insta… read morellation, we are here to help you streamline your technology and boost your productivity today!
Reports to: Operations Manager
About the Role
We are seeking a highly organized, proactive, and reliable Executive Assistant / Office Manager to support the smooth running of our Nairobi operations. This role combines administrative excellence with office coordination and will be critical in supporting the Operations Manager and the entire technical team.
You will act as the backbone of the Nairobi office — handling scheduling, logistics, documentation, and day-to-day administrative tasks while ensuring everything runs efficiently.
Key Responsibilities
Provide high-level administrative support to the Operations Manager and technical team
Manage calendars, schedule meetings, and coordinate with the US-based team across time zones
Handle travel logistics and accommodation arrangements when required
Organize and maintain office operations in the coworking space
Prepare and organize documents, reports, and presentations
Assist with monthly billable hours tracking and basic data entry for invoicing
Manage incoming calls, emails, and general correspondence
Maintain accurate records of staff schedules, leave, and timesheets
Support onboarding processes for new team members
Handle general office administration (supplies, facilities coordination, etc.)
Perform other administrative and coordination tasks as assigned by the Operations Manager or Owner
Requirements & Qualifications
Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, or Office Manager
Excellent organizational and multitasking skills with strong attention to detail
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