Assistant Stocks Control Officer

Overall Purpose:

The main purpose of this role is to assist the stocks controller in monitoring and controlling stocks for our vegetable oil operations assets in the Oilseeds Asset in Mombasa.
Assist in monitoring all receipt cargo from ship operations, transfers from external facilities or internal tanks, measurement of stocks in tanks to determine outturn, monitor load outs to clients’ trucks and wagon, transfer out to other facilities or internal tanks. Closely monitor and track any deviations between the book and physical balance.
Assist to create and maintain accurate client records, client cargo balances, and client cargo movements.
Assist in monitoring the performance of the weighbridge, tank measurement equipment, and coordinate with personnel involved to ensure stocks accuracy.
Report any deviation in performances of tank vs weighbridge vs tank measurement equipment to management.
Ensure the products are delivered to the right clients/transporters on time, to the quality and quality required, and within the agreed contractual parameters.
Assist the management of the asset in ensuring client and transporter needs are met by closely coordinating with the relevant stakeholders.
Assist in planning daily logistics activities such as product receipt, dispatch, transfer under storage, ensuring best in class management skills to promote effectiveness. Assist in planning ship operations activities such product receipt or loading.

Main Responsibilities:

Accountable for the stocks keeping at asset. Includes creation of stocks sheet, updating cargo receipt, cargo dispatch, and cargo transfers between tanks and between facilities.
Accountable for any cargo discrepancies during cargo receipt, dispatch, or transfer. Should account for any discrepancy, be it positive or negative, providing justification and root causes for deviations to management
Accountable for timely sharing of stocks reports to internal and external stakeholders ensuring accuracy at all times
Accountable for updating the terminal inventory management system on client and customs releases, and managing manual and electronic filing of the same
Accountable for managing and maintaining equipment used for stocks measurements e.g tank dipping tapes, thermometers, and weighbridge. To coordinate with relevant departments to ensure the equipments are calibrated and kept in good condition
Take lead during stock take exercises on daily, monthly, yearly and zero out times. To thereafter prepare reports for closing out said exercises.
Ensure compliance with safety, environmental, and regulatory standards while promoting continuous improvement in logistics processes.
Ensure all operations meet FOSFA and PORAM recommended practices and aligned with LDC group business strategies and commitments to clients and transporters.
Ensure operations activities aligned with requirements for Customs Bonded Facilities as per EACCMA regulations.
Ensure accurate stocks are maintained by closely monitoring tank movements, weighbridge weights, and tank gauging equipment.
Coordinate with asset management, operations, execution and commercial teams on receipt, and release of cargo with all required documentation in place.

Strategy and Development:

Contribute to the creation and implementation of stocks management best practices, SHE and PSM practices, Customer Service and Centricity, logistics best practices, Energy and Sustainability initiatives, Customs Bonded Facilities management.
Contribute to cost saving practices across the asset processes to promote profitability while eliminating process wastes

General and Task Management:

Checking the line-up, monitoring of Tank parameters through ATG readings, tank preparation for dispatch to various units and to offsite terminals (rail and road terminal & marine terminal), which includes tank settling, mixing, product sampling, Monitoring pumps,
Routine checkup of area for any abnormality.
Actively attending fire/safety training programs
Assist in guiding blending activities related to product
Watch out levels & temperatures closely for all products and make sure all is maintained in accordance to FOSFA.
Report any issues for the Tank management system for maintenance team keeping system operate to standard always.
Ensures all cargo releases are in order before delivery is commenced.
Updating Daily stocks per vessel, client, tanks, showing physical stocks and balances.
Make sure outturn is done in accordance to Fosfa guidelines such as temperatures.
Coordinate with Customs and agents for receiving the customs releases.
Report losses identifying root cause e.g slope tanks, weigh bridge, tank delivery etc.
Support with finance and reconcile numbers having the zero out process done at the year end
Assist in planning, managing and evaluating stocks management liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers
Assist in creating and implementing best practice stocks management principles, policies and processes across the organization to improve performance and accuracy
Monitor quality, quantity, delivery times, and coordination with internal and external stakeholders for our own asset and leased assets.
Monitor daily stocks movements on the book Vs physical stocks and ensure no variances between Tank deliveries and weigh bridge by working closely with stocks personnel.
Ensure all tanks and their valves are secured and loading points as at loading gantry only.
Report any spillage and work on action to avoid recurrent from vessel or loading to trucks .
Resolve problems concerning stocks systems, terminal inventory management systems, logistics systems, imports or exports or KRA issues and requirements .
Ensure FIFO is being followed as part of quality management initiatives.
Support continuous improvement initiatives and identify inefficiencies and cost and time optimization opportunities
Ensure the integrity of inventory accuracy and manage stock movements
Identify and resolve any inventory discrepancies and ensure inventory and system records are aligned
Keep track of slow moving stock and to ensure old stock balances are monitored and reported.
Identify savings by removing waste/spillages or unnecessary steps in the logistics process
Interpret trends and analyze and review data. Provide meaningful logistics data to others in the organization to aid customer service and cost improvements
Ensure IT systems in place are effective, maintained and accurate
Ensure metrics, reports, and process documentation is available.
Have the experience for creating discharge plan for ships to our shore tank terminal within the planned durations to avoid any demurrages
Have know how for spillages control, monitoring system losses, and generating solutions for that.  
Ensure efficient and strategic product allocations at owned and leased terminals considering insulated and non insulated products, ease of access by transporters, customs processes, and loading capabilities by each facility.
Communicate with vessel crew ,Surveyors, and agents aligning the discharge sequence which shall ensure no demurrages for our vessels by using maximum lines for discharge, creating efficient discharge sequences, and planning receiving tanks.  
Ensure proper filing for all inspections,stocks ,dips for all facilities both physically and electronically.
Ensure all tanks are sealed for all facilities after being inspected and boxed and no transfer to commence without asset manager approval.
Coordinate wagon loading activities ensuring alignment with receiving facility.

Qualifications

Experience:

3-5 years experience in a bulk storage terminal or warehouse, port operations, or similar experience.

Knowledge:

good background in food industry
stocks management in a manufacturing or logistics environment
import/export port operations
continuous improvement initiatives
root cause analysis
customer centricity approach
managing teams

Education:

Degree certificate in Logistics Management, Warehouse Operations,  or a relevant field.

Languages:

English
Kiswahili

Systems/Applications:

Terminal Management Inventory & Control Systems
Customs iCMS system
Automatic Tank Gauging Management Systems
MS Office (Excel, Word, Powerpoint)

Technical/ Functional skills:

Tertiary qualifications in Occupational Health and Safety and comprehensive knowledge in the regulations and code of practice
Knowledge of Hazard Management principles
Accident investigation skills and preparation of comprehensive report with recommendations
Commitment to adhere to LDC workplace health and safety procedures, policies and relevant statutory legislation.
Aptitude for understanding the risks and precautions associated with the equipment in their area of responsibility.
Aptitude to use common language skills for reading and verbal communication.
Aptitude to interpret information presented on the computer based control system and information gathered from regular visual inspections of the physical state of operation in the field and to use this information to make appropriate decisions that will result in quality, efficiency and throughput targets are met.
Highly skilled communicator with the ability to form and maintain good relationships internally and externally
Strong interpersonal, negotiation and influencing skills
Customer focused and able to coordinate loading for clients.
Proven analytical, problem solving and organizational skills
Strong planning skills with the ability to handle multiple projects through to completion and to manage competing priorities
Conflict management skills
Negotiation skills
Commercial and financial acumen with a full understanding of the impact of failure in terms of business cost, production schedules and customer order fulfilment
Excellent attention to details.
Strong proficiency in Microsoft Office.
Familiarity with ISO procedures such as ISO 9001 and how to internally audit processes.

Dimension and context:

Conduct benchmarking on key technologies, platforms, and processes to identify and drive competitive opportunities.
Preparation of presentation and reports focusing on KPIs for department and share with asset management
Develop SOPs for key processes
Work to enhance automation of current manual technical activities
Skill to identify and resolve problems in a timely manner

Interactions/ interface:

Should be able to communicate properly with Transporters, clients and colleagues when needed.
Develop and maintain strong relationships with all connected with the logistics process from transporter & Clients
Streamline communications through correct channels
Ensure all orders are dispatched on time with right quantities and quality
Ensure products are shipped appropriately to ensure quality of goods during transportation
Ensure compliance with import/export regulations/customs regulations and legal and health and safety requirements
Support new business initiatives and projects and contribute to review meetings and change processes. Ensure effective logistics implementation takes place relating to the changes
Take responsibility for accuracy of storage and labelling to ensure correct products reach correct customers at the correct time
Have good KRA systems knowledge & regulations, FOSFA and PORAM specs and KEBS standards.
Familiar with Palm oil types, classifications and all FOSFA handling requirements
Good knowledge in palm oil value chain processes.

Work environment and Additional information:

This position requires patience, concentration, and eye for detail to avoid mistakes that will lead to a big losses
Supports, encourages and develop team.
Proactively contribute to creating a good team atmosphere .
Anticipates and overcomes obstacles .
Makes useful links to arrive at insightful plans and solutions when required.
Embraces personal challenge .
Confident, rounded thinking.
Takes ownership for team cohesion .
Self-aware.
Is resilient, optimistic and open to change .
Has an Adult-Adult, collaborative approach to others .
Self-starter and able to motivate others .

Additional Information

Problem solving:

Ability to work alone for long periods with minimum direction and instruction and exercise a responsibility for own work.
Skill to identify and resolve problems in a timely manner
Strong analytical skills,
Follow Root Cause Analysis methods such as fish bone analysis for identifying and solving problems
Develop business continuity plans to minimize impact on asset operations regarding facility and asset availability

Audits:

Coordination with both industry, accounts and controllers to have accurate reports
Able to audit logistics processes and activities and ensure SOP duly followed
Conducting OH&S system audits to ensure compliance with OH&S system and policies by contractors and suppliers
Maintaining audit documentation and records
Provision of audit reports to management
Review audit/non audit action requests and determine trends

Leadership Capabilities:

Relationship Management – Oversees relationships and fosters long-term partnerships
Change Management – Gains foundational knowledge of change management principles and processes
Business Acumen – Applies financial and operational knowledge to make informed decisions
Thought Leadership and Subject Matter Expertise – Demonstrates deep subject knowledge and applies it to solve functional challenges
Data Literacy – Applies data analysis to inform decisions and create actionable insights
Digital Aptitude – Applies digital solutions to improve workflows and solve problems

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

Our Benefits

Competitive salary and benefits​​​​​​
Hybrid work available (not applicable to all roles)
Private Pension contributions
Access to Training and Development
Access to Concierge Partnerships
Meals for some employees in the assets
Transport for employees in the asset facilities
Private Medical Insurance 
21 Days leave 
Life Insurance

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