Website Center for International Private Enterprise (CIPE)
The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE h… read moreas worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPEs key program areas include enterprise ecosystems, democratic governance, business advocacy, and anti-corruption & ethics.
The position is ideal for an highly organized and proactive early career professional who is detail oriented, dependable and comfortable managing multiple priorities in a dynamic policy and private sector environment.
Key Responsibilities:
Executive and Operational Support
Manage the Country Manager’s calendar, scheduling meetings and ensuring efficient time allocation
Coordinate travel arrangements, logistics and meeting preparation
Draft correspondence, meeting summaries and follow up notes
Track action items and ensure timely follow through on internal and external commitments
Serve as a first point of coordination for local partners and stakeholders
Program Coordination Support
Assist in organizing workshops, roundtables and other convenings including venue coordination, participant outreach and run of show support
Maintain updated stakeholder and partner databases
Track program deliverables and timelines
Support preparation of activity summaries and background briefs
Coordinate with CIPE headquarters teams including Communications, Grants and Finance to ensure smooth implementation
Documentation and Reporting
Maintain organized programmatic, financial and contractual files
Compile supporting documentation for donor reports including participant lists and activity records
Assist in drafting and formatting reports, concept notes and presentations
Ensure compliance with CIPE and donor documentation requirements
Financial and Administrative Coordination
Track payment requests and expense documentation in coordination with Finance
Monitor basic budget tracking under supervision
Maintain procurement and vendor records
Support reconciliation of activity expenditures
Communications and Outreach Support
Assist with preparation of invitations, announcements and outreach materials
Coordinate guest lists and event communications
Provide logistical and technical support during events
Support website or social media updates in coordination with the Communications team when required
Additional Responsibilities
Conduct background research on policy, economic or stakeholder topics as requested
Support onboarding and coordination of interns or short term consultants
Contribute to a professional, organized and collaborative office environment
Qualifications:
Bachelor’s degree in Business, Economics, Political Science, Public Policy, International Relations or related field
1 – 3 years of professional experience in an administrative, program support or coordination role
Professional proficiency in written and spoken English. Native proficiency in Swahili desired.
Strong organizational and time management skills
High attention to detail and accuracy
Strong interpersonal and communication skills
Ability to manage multiple tasks with limited supervision
Proficiency in Microsoft Office including Word, Excel and Outlook
Demonstrated reliability and professionalism
Apply Through:
obi1.humanic.com
To apply for this job please visit obi1.humanic.com.