Website National Heritage Council of South Africa
The National Heritage Council of South Africa is a statutory body that is responsible for the preservation of the country’s heritage. Since its existence on 26 February 2004, it has managed to place heritage as a priority for nation building and national identity. A schedule 3A public entity that… read more came into existence through an amendment of the Cultural Laws Second Amendment Act 69 of 2001, The National Heritage Council of South Africa was officially constituted through the National Heritage Council Act 11 of 1999, which was assented to on 14 April1999 and officially proclaimed on 26 February 2004. The important areas that the NHC focuses on are: Policy development for the sector to meet its transformation goals. Public awareness and education. Knowledge production in heritage subjects that were previously neglected, Making funding available to projects that place heritage as a socio-economic resource. Vision: To build a nation proud of its African heritage. Mission: To transform, protect and promote South African heritage for sustainable development. Domus Building, 57 Kasteel Road (corner of Kasteel & Ingersol Road), Lynnwood Glen, South Africa, 0081
Key responsibilities:
Council Committee Meeting Management:
Understand the terms of reference of serviced committees.
Assist in developing the annual Committee Meeting Calendar.
Assist in Scheduling meetings as per calendar or as requested
Assist in dealing with urgent business requiring attention of the chairperson of a committee.
Understand committee interrelationships and advice for effective decision-making.
Take heed from the Company Secretary on the Advice to designated committees and meetings of committees on Rules of Procedure and Committee Standing Orders.
Learn to serve as a reference point for committee members with regards to matters dealt with by the committee.
Respect turnaround times in all processes.
Prepare for meetings (meeting documentation, agendas, contact with committee members).
Be part of the team to brief the Chairperson and Secretary on the meeting agenda and related items.
Attend meetings and assist take meeting minutes.
Assist record keeping of attendance at meetings of committees
Advice on quorum matters at committee meetings.
Assist to compile and circulate action sheets for each meeting to ensure decisions are implemented.
Assist to compile electronic meeting minutes within agreed deadlines (turnaround times).
Assist in editing and proof-reading of meeting minutes.
Communication with stakeholders and committee members.
Filing and archiving of documents.
Other Responsibilities:
Ensure adherence to the Promotion of Access to Information Act and other relevant legislation and guidelines.
Adhere to quality standards in all areas of the job.
Present a positive image of the Council in all aspects of the job and maintain high levels of integrity.
Continuous improvement:
Participate in continuous improvement of self and role outputs/services.
Continuously learn and keep up to date with new developments and changes within own role, the department, organisation and industry.
Actively share the workload and responsibilities of the team when required, working collaboratively and supporting team members.
Maintain ownership for own work, performance management and development.
Maintain optimum quality of work outputs.
Maintain open and honest communication.
Engage in problem solving and continuous improvement processes that optimise role outputs and services.
Efficiently utilise the NHC resources.
Comply to NHC policies and procedures.
Qualifications, skills and experience:
M+3 Relevant Degree or equivalent qualification or Professional qualification such as Chartered Secretaries/Governance Professional course at NQF 7.
Advanced Computer Literacy.
Introductory Project Management.
Knowledge of Committee work.
Minimum 5 Years in Committee Administration.
High level of confidentiality.
Interpersonal skills.
Communication skills
Problem solving skills
Negotiation skills.
Attention to detail
Language and editing
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of stakeholders or employees of organisation.
Apply via company website ( http://www.nhc.org.za ) or
www.nhc.org.za