As a member of our Centre of Excellence Team, you will play a crucial role in fostering a culture of excellence and continuous learning within our organization. You will collaborate closely with various departments to identify areas for improvement, develop best practices, and provide support to ensure successful implementation of initiatives.
KEY OUTPUTS:
Daily Responsibilities
Liaising with suppliers and reservations managers / consultants and all other relevant parties to resolve any queries
Review and release of payments on the different banking platforms
Bateleur Club: daily management and processing of Bateleur Club transactions
Bateleur Club: provide financial support for relationship managers and reservations teams
Daily finance queries – act as Finance liaison to the Sales, DMC, Commercial Teams, as well as the rest of the Finance team regarding any queries that may arise.
Ensuring compliance to company policies including AML and FICA
Checking and approving refunds and commissions in line with the Refunds, AML and FICA policies.
Continuous review of internal controls
Weekly Responsibilities
Adhoc functions to ensure the efficiency of the Touring Team
Preparing bank reconciliations and resolving queries
Bateleur Travel: processing and reconciliation of credit card transactions
Bateleur Club: reconciliation and clearing of Bateleur Club suspense account transactions.
Bateleur Club: follow up on Membership shortfalls
Monthly Responsibilities
Tourplan financial period close as per deadlines and established processes
Revaluation and review of all bank reconciliations
Preparing and reviewing Balance sheet recons
PTJ: reviewing of regional stock sheets
PTJ: processing of stock movement according to stock sheets
PTJ: investigating stock write offs
VAT calculations, submissions on e-filing and resolution of queries
Bateleur Travel: preparation and review of revenue
Bateleur Travel: quarterly revenue recons
Bateleur Club: reconciliation of Member statements
Bateleur Club: calculation of Relationship Managers commissions
Bateleur Club: preparation of monthend schedules
Bateleur Club: monthly expiries
Management account preparation and review
Accurate monthly and quarterly forecasting
Budgets: prepare, implement and maintain
Audit: participate in intermediate/ yearend audits, and internal reviews
Support the Debtors’ team and Team Leader
Attending the Debtors review and feedback to Touring Finance Manager on risk areas.
Deemed VAT review with the aim maintaining a reduced liability.
Full function Miami accounting to TB
Ground Handling: processing of revenue and cost of sales of Tourplan
Ground Handling: management of credit card expenses
Ground Handling: management of fuel usage
WeExpense: loading of credit card statements according to specified timelines
WeExpense: review and authorisation of credit card expenses
WeExpense: raising of provisions for open claims
KEY RESPONSIBILITIES AND DUTIES
Payment and Reconciliation Review: Review and authorize supplier reconciliations and payments (including foreign suppliers).
Accuracy and Compliance: Maintain accurate, up-to-date ledgers, and compliance with company policies.
Query Resolution: Efficiently resolve complex queries and disputes, acting as an escalation point.
Reporting and Deadlines: Ensure all month-end deadlines are met.
Process Improvement: Identify and implement improvements to team efficiencies and workflows.
Risk Management: monitoring and managing high risk agents.
Full responsibility for Tourplan transaction flows, accounting, reporting and internal controls.
Ensuring the full function month end process is adhered to.
KEY COMPETENCIES & SKILLS
Negotiation Skills: Ability to problem solve and find solutions with both internal and external stakeholders while maintaining relationships.
Analytical Skills: Ability to analyse data and identify trends.
Accuracy and Detail: High level of attention to detail in financial reconciliation.
Resilience: Ability to work under pressure and meet tight, strict deadlines.
REQUIRED QUALIFICATIONS AND EXPERIENCE
Education: Relevant Accounting Qualification, Diploma, or Degree.
Experience: 3–5 years of related experience.
Skills: Strong analytical, communication, and interpersonal skills.
Technical Proficiency: High level of competence in MS Office (especially Excel) and proficiency with Tourplan.
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Apply via company website ( http://www.andBeyond.com/ ) or