VACANCY
MAIN PURPOSE OF THE JOB
The main purpose of this job is to provide high-level administrative support to the Vice Presidents, ensuring operational efficiency and effectiveness for these Offices and maintaining confidentiality at all times. This includes facilitating effective communication for academic and administrative functions. The EA to the VPs is expected to possess excellent organisational and communications skills, along with time and office management. The incumbent will work closely with the VPs for both internal and external activities, reporting to the same. A good understanding of the tertiary education sector, along with running private organisations, is critical to fully support the VPs in their roles.
DUTIES:
Executive support and calendar management
Communication and correspondence
Administrative and officer operations
Event and meeting coordination
Confidentiality and information management
Stakeholder engagement
Reporting and documentation
Financial and resource management
KNOWLEDGE, SKILLS AND ABILITIES
Experience of providing high level secretarial and administrative support in a Senior role
Ability to convey information to people clearly and simply
Ability to forward plan and manage a complex and busy diary
Excellent organisational skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
Experience in managing and planning projects, Research conferences and events
Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
Ability to draft routine correspondence and reports
Ability to maintain accuracy and attention to detail
Shorthand minute taking
Ability to work with minimal supervision, independently or as part of a team
QUALIFICATIONS AND EXPERIENCE:
Bachelor’s Degree in Business Administration or any equivalent.
A Master’s Degree is an added advantage.
A minimum related working experience of 5 years, preferably in an academic environment.
JOB APPLICATION DETAILS
APPLICATION DETAILS
CLOSING DATE: 19th JUNE 2025
Only shortlisted candidates will be contacted after the closing date.
Please send your application letters, CVs, certified certificates with names and contact details of three referees to:
Director-Human Resources, Administration and Facilities;
Private Bag BR 94, Gaborone
Tel: +267 3957744
Email: recruitment@baisago.ac.bw
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