Job Region: Ethiopia

Royal Hotel Apartment is a modern contemporary stylish Hotel Apartment located in the heart of the city within just 1.5 kilometers (kms) away from Bole International Airport and close proximity of Banks, Embassies/Consulates, and Shopping Malls. Our luxury hotel apartment is ideal for long stays, business trips and family holidays. Our hotel offers beautifully appointed one and two Bedrooms Apartment to suit your travel needs, each offering a home-away-from-home experience with facilities that includes a fully occupied kitchen, living room, a dedicated work area and free high speed Wi-Fi. We assure to our guests a quality & memorable stay with personalized service.
Job Responsibilities:-

Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
Prepares and records asset, liability, revenue, and expense entries by compiling and analyzing account information.
Maintains and balances subsidiary accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies.
Maintains general ledger by transferring subsidiary accounts, preparing a trial balance, and reconciling entries.
Summarizes financial status by collecting information and preparing balance sheets, profit and loss statements, and other documents.
Manages the payroll process.
Avoids legal challenges by complying with legal requirements.
Secures financial information by completing database backups.
Protects organization’s value by keepin

About You

Qualification:

A bachelor’s degree in accounting or a related field is required.
Minimum of 3 years’ experience in accounting and at least 2 years’ experience in the hospitality industry.
Must possess a thorough knowledge of the Hospitality industry, have a strong financial background.
Must be self-motivated, team builder and creative.
Must have excellent communication skills.
Must have computer excellent skills with MS Office (excel, word, outlook).
Must have critical thinking attributes by using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Must be able to work with multiple hotels financials.
Must have some knowledge of account payable, reconciling, reporting and or accounting software experience.

Skills:

Strong knowledge of cost accounting principles and procedures.
Verbal and written English communication skills.
Computer literacy, proficient in Microsoft Word, Excel.
Time management skills.
Familiarity with IDS software.

Job Title: Payment Collection and Contract Follow-up
Department: Engineering Technology

Reporting To: GM-Engineering Tech.
Direct Reports:

Duty Station: Addis Ababa, Ethiopia, and elsewhere as needed
Grade:

Purpose of the Job:
To ensure the efficient and timely collection of payments from clients while managing contracts effectively. This role is responsible for overseeing invoicing, monitoring payment status, resolving disputes, and ensuring compliance with contract terms. The role also includes regular reporting to management and maintaining communication with clients and internal teams regarding contract performance.
Main Duties and Responsibilities:

Payment Collection

Oversee the process of invoicing clients accurately and promptly.
Track outstanding payments and follow up with clients to ensure timely collection.
Resolve payment disputes in coordination with the finance and legal teams to minimize delays.

Contract Management

Ensure contracts are fully documented, executed, and accessible, including clear terms on scope, deliverables, payment schedules, and timelines.
Monitor contract compliance and ensure all parties meet their obligations.
Manage amendments and variations to contracts, ensuring proper documentation and mutual agreement from all involved parties.

Client Communication

Act as the primary point of contact for clients regarding payment collection and contract issues.
Provide regular updates to clients on payment status, contract performance, and any necessary actions.
Collaborate with project managers and department heads to ensure smooth alignment between project execution and contract terms.

Reporting and Documentation

Maintain accurate and comprehensive records of payments, invoices, contracts, and any related documentation.
Prepare regular reports on payment collection progress, contract performance, and any issues or risks identified.
Provide detailed financial reports to management, highlighting payment trends, risks, and opportunities.

About You

Qualification and Experience:
Education:

Bachelor’s Degree in CoTM or Civil Engineering, or related technical field.

Experience:

At least 5 years of experience in contract management, payment collection, or a related role.
Experience in managing client relationships and resolving disputes effectively.
Familiarity with financial reporting and contract law.

Expertise:

Strong knowledge of contract management principles and payment collection procedures.
Experience with invoicing systems and financial software.
Excellent communication skills, both verbal and written.

Knowledge:

Understanding of contract terms and legal implications.
Familiarity with industry-specific payment terms and collection practices.
Knowledge of dispute resolution and contract amendments.

Internal/External
Vacancy Advertisement
IR/INT/EXT/VN/011.25
April 30, 2025
Post Title: Senior Nutrition Officer
Report to: Area/Project Coordinator
Duty Station: Somali Regional State, Dekasuftu
Salary: As per the organization’s scale
Required: One
Duration: 10 months
Introduction
Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us
Job Summary
The Senior Nutrition Officer undertakes Nutrition component of the project towards quality implementation to improve assess of nutrition services by maternal and children, strengthening nutrition service delivery sites, re-instating/establishing Multi-Sectoral Nutrition Coordination/linkages, planning and facilitation of training workshops, coaching and mentoring, and influence and facilitate change through high level interpersonal and communication skills. Senior Nutrition Officer will also lead the planning, implementation and coordination CMAM and IYCF Responses. It is envisioned that this will first be achieved through a hands-on approach that will require outstanding skills in planning and facilitation of training workshops, coaching and mentoring, and an ability to influence and facilitate change through high level interpersonal and communication skills.
Key Responsibilities

Participates in the projects detailed implementation plans (DIP), at the start-up and reviews, to ensure nutrition responsive project planning
Lead the planning, implementation and coordination key nutrition messaging for pregnant and lactating women (PLW) and to equitably reach a critical mass PLWs.
Lead and coordinate the CMAM + IYCF capacity building supports for the staff on Nutrition components of the project.
Participate in the development and facilitation of CMAM + IYCF training for partner and staff development on nutrition specific initiatives.
Counseling and sensitization activities on malnutrition prevention
Ensure the compilation of attendance lists and project documentation when required.
Support monitoring activities by providing the supervisor with data and updated information from the field.
Works with the relevant government structures to facilitate nutrition-related activities and monitoring in the operational areas
Field visits and provision of nutritional and technical support to project beneficiaries.
Documents and shares lessons/results of nutrition work and strategies within CMAM + IYCF Response
Enhance the awareness and knowledge of traditional leaders/influential on women empowerment.
Support development facilitators to promote Basic nutrition education.
Perform other duties assigned by the Field supervisor

About You

Personal Specification
Formal Education/Qualification and Work Experience

Bachelor’s degree in Human Nutrition, Public Health, Nursing or similar fields
Minimum 5 years field level NGO experience in development and humanitarian settings, including significant experience in managing CMAM and IYCF programs and other nutrition project.

Skills and Competences

Substantial experience of community-based nutrition projects and familiarity with the area is desirable
Ability to plan, implement and organize work independently with appropriate follow-through while paying close attention to detail and show initiative in completing tasks and projects in a timely manner
Excellent writing skills with the ability to produce project reports
Demonstrated ability for leadership and independent decision making
Strong interpersonal skills & excellent team player.
Fluency in written and spoken English and Somali language (Mandatory)
Previous NGO experience in related position.
Computer skills (Excel, Word, power point Office Package)
Firm belief in teamwork, participatory approach and sustainable development.
Committed to work with rural poor and willing to work under pressure
Experience in working in a team environment and in training delivery in nutrition projects

Additional Responsibilities

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and communicate progress and achievement of the specific assigned task
Conduct all duties in a professional manner following Islamic Relief staff regulations
Handle multiple tasks on an on-going basis, and adapt to a shift or change in priorities, including the ability to work a flexible work schedule as needed to meet deliverable deadlines
Draft agendas and record minutes of staff meetings and answer office correspondence

Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere to the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.

Post Title: TSFP Nurse
Report to: Senior Nutrition Officer
Duty Station: Somali Regional State, Dekasuftu, Filtu and Guradamole
Salary: As per the organization’s scale
Required: 3 (one each woreda)
Duration: 10 months
Introduction
Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us
Job Objective
The TSFP Nurse is responsible for improving the nutritional status of vulnerable communities by treating moderate acute malnutrition (MAM) and preventing further deterioration. This includes the provision of therapeutic food, routine medications, health and nutrition education, and supporting the Woreda Health Office in the effective management of moderate acute malnutrition.
Key Responsibilities
Objective 1: Ensure Effective Implementation of TSFP Activities

Plan and organize TSFP activities at Community , health centers and posts in coordination with other nutrition team.
Develop an actionable plan for efficient TSFP implementation in consultation with the Senior Nutrition Officer
Provide ongoing supportive supervision to Health Workers (HWs), Health Extension Workers (HEWs), and Food Distribution Agents (FDAs).
Ensure accurate anthropometric measurements of children and adherence to admission, discharge, and transfer criteria.
Oversee health assessments and treatments according to national protocols.
Review reporting forms for accuracy and completeness.
Ensure strict compliance with national guidelines by HWs/HEWs/FDAs.
Monitor stock levels and ensure timely pre-positioning of medical and food supplies.
Collaborate with CMAM Nurses to ensure smooth referrals and consistent understanding of program protocols.
Report any supply quality or quantity issues to the Senior Nutrition Officer.
Ensure proper follow-up and referral for non-admitted cases with clear communication to caregivers.
Actively follow up on absentees, long-stay cases, underperforming children, and those with social issues.
Provide on-the-job training to frontline health staff on key health and education messages.
Support technical inquiries at TSFP sites and offer assistance to Woreda Health Office staff as needed.
Assist in compiling statistical data from health facilities.
Establish and maintain collaborative relationships with local authorities and community leaders.
Engage with various community groups and facilitate periodic meetings.

Additional Responsibilities

Perform other relevant duties as assigned by the supervisor.
Maintain clear communication and reporting on progress and challenges related to assigned tasks.
Report any professional concerns or issues to the Senior Nutrition Officer.
Uphold Islamic Relief’s staff regulations, values, and code of conduct at all times.
Be flexible and adaptable in a dynamic work environment.

About You

Personal Specification
Formal Education/Qualification and Work Experience

Qualified Nurse in Degree and Diploma with at least two years and four years of professional experience of emergency nutrition work (preferably CMAM) respectively
Strong interpersonal and communication skills.
Proven ability to collaborate with Woreda Health Offices and community health structures.
Prior experience in NGO settings is an added advantage.
Willingness to travel frequently to remote villages and stay in the field under challenging conditions.
Competence in preparing clear and concise program reports.
Excellent spoken and written English languages; and local language (Somali) is Mandatory

Skills and Competences
Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.

Internal/External
Vacancy Advertisement
IR/INT/EXT/VN/011.25
April 30, 2025
Post Title: Senior Nutrition Officer
Report to: Area/Project Coordinator
Duty Station: Somali Regional State, Dekasuftu
Salary: As per the organization’s scale
Required: One
Duration: 10 months
Introduction
Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us
Job Summary
The Senior Nutrition Officer undertakes Nutrition component of the project towards quality implementation to improve assess of nutrition services by maternal and children, strengthening nutrition service delivery sites, re-instating/establishing Multi-Sectoral Nutrition Coordination/linkages, planning and facilitation of training workshops, coaching and mentoring, and influence and facilitate change through high level interpersonal and communication skills. Senior Nutrition Officer will also lead the planning, implementation and coordination CMAM and IYCF Responses. It is envisioned that this will first be achieved through a hands-on approach that will require outstanding skills in planning and facilitation of training workshops, coaching and mentoring, and an ability to influence and facilitate change through high level interpersonal and communication skills.
Key Responsibilities

Participates in the projects detailed implementation plans (DIP), at the start-up and reviews, to ensure nutrition responsive project planning
Lead the planning, implementation and coordination key nutrition messaging for pregnant and lactating women (PLW) and to equitably reach a critical mass PLWs.
Lead and coordinate the CMAM + IYCF capacity building supports for the staff on Nutrition components of the project.
Participate in the development and facilitation of CMAM + IYCF training for partner and staff development on nutrition specific initiatives.
Counseling and sensitization activities on malnutrition prevention
Ensure the compilation of attendance lists and project documentation when required.
Support monitoring activities by providing the supervisor with data and updated information from the field.
Works with the relevant government structures to facilitate nutrition-related activities and monitoring in the operational areas
Field visits and provision of nutritional and technical support to project beneficiaries.
Documents and shares lessons/results of nutrition work and strategies within CMAM + IYCF Response
Enhance the awareness and knowledge of traditional leaders/influential on women empowerment.
Support development facilitators to promote Basic nutrition education.
Perform other duties assigned by the Field supervisor

About You

Personal Specification
Formal Education/Qualification and Work Experience

Bachelor’s degree in Human Nutrition, Public Health, Nursing or similar fields
Minimum 5 years field level NGO experience in development and humanitarian settings, including significant experience in managing CMAM and IYCF programs and other nutrition project.

Skills and Competences

Substantial experience of community-based nutrition projects and familiarity with the area is desirable
Ability to plan, implement and organize work independently with appropriate follow-through while paying close attention to detail and show initiative in completing tasks and projects in a timely manner
Excellent writing skills with the ability to produce project reports
Demonstrated ability for leadership and independent decision making
Strong interpersonal skills & excellent team player.
Fluency in written and spoken English and Somali language (Mandatory)
Previous NGO experience in related position.
Computer skills (Excel, Word, power point Office Package)
Firm belief in teamwork, participatory approach and sustainable development.
Committed to work with rural poor and willing to work under pressure
Experience in working in a team environment and in training delivery in nutrition projects

Additional Responsibilities

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and communicate progress and achievement of the specific assigned task
Conduct all duties in a professional manner following Islamic Relief staff regulations
Handle multiple tasks on an on-going basis, and adapt to a shift or change in priorities, including the ability to work a flexible work schedule as needed to meet deliverable deadlines
Draft agendas and record minutes of staff meetings and answer office correspondence

Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere to the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.

Carbon Finance Coordinator – Nature Based Solution for regenerated Forest and Community Resilience Project at World Vision Ethiopia would be responsible for coordinating and implementing projects related to climate change mitigation and adaptation, particularly those involving carbon finance mechanisms. This role would involve project management, monitoring and evaluation, stakeholder engagement, and ensuring alignment with World Vision’s overall mission and strategic goals. Besides he/she will oversee, ensure and coordinate the execution of the entire project in accordance with WV partnership framework, WVE policies, donor guidelines and government regulations and ensure project pre-assessments and implementation to the desired carbon finance standard, timely collection of required field data, check the QA/QC to the standard, PDD, capture, compile and reported/submitted timely.
Job Description
Activity:

Coordinate the planning, implementation, and evaluation of climate change and environmental projects, especially those involving carbon financing mechanisms.
Develop and implement monitoring and evaluation frameworks to track project progress, impact, and sustainability.
Build and maintain strong relationships with local communities, partners, and government agencies related to climate change and environmental projects.
Possess a strong understanding of climate change issues, environmental management, and carbon finance mechanisms, including Voluntary Carbon offset and other carbon markets.
Prepare detailed reports on project progress, findings, and lessons learned, ensuring adherence to World Vision’s reporting standards.
Support the development and implementation of capacity-building initiatives to ensure local communities have the knowledge and skills to manage and sustain their environmental projects.
Work collaboratively with other departments within World Vision Ethiopia and external partners to ensure effective project implementation and knowledge sharing.
Support the organization’s advocacy efforts on climate change and environmental issues, and effectively communicate project results to a wide range of audiences.
Identify and document best practices and lessons learned from project implementation, contributing to the organization’s knowledge base.
Support FMNR Movement Catalyst Project Manager for FMNR Scale up of FMNR across the regions through coordination with Regional Liaison Coordinators
Any additional tasks provided by immediate manager

About You

Qualifications Required:

Bachelor’s or Master’s degree in a relevant field, such as environmental science, forestry, agriculture, or related development studies.
Strong knowledge of climate change, environmental management, and carbon finance mechanisms.
Significant bi-lateral donor grant experience with program implementation, funding acquisition, and reporting
Must be a creative individual with strong sense of priorities and organizational skills and an ability to work with diverse teams across considerable distances

Work Experience: Minimum of 5-7 years of experience in project management, particularly in the areas of climate change, environment, and carbon finance
Technical Skills and Abilities

Excellent communication, interpersonal, and presentation skills.
Ability to work independently and as part of a team.
Strong organizational and analytical skills.
Experience in grant writing and proposal development.
Must be able to negotiate ideas within and outside the World Vision partnership, particularly with donor communities and government.

Additional Requirements: Committed to WV’s vision, mission and core values.

Experience in roles in NRM, landscape restoration and/or forestry
Experience in stakeholder engagement and networking
Demonstrated experience in organizing and facilitating training and capacity building in NRM (experience in FMNR is considered an advantage)
Must be a creative individual with strong sense of priorities and organizational skills and an ability to work with diverse teams across considerable distances
Must be able to negotiate ideas within and outside the World Vision partnership, particularly with donor communities and government.
Optimum level of interpersonal skills to keep up internal and external harmonious working relation
Quick learner with ability to think strategically and creatively
Excellent ability to meet deadlines
Excellent written and verbal communication skills in English and Federal language/s
Proficient computer literacy using of Microsoft Office Microsoft Word, Excel & MS Power Point

Location : Addis Ababa_Head office _frequent travel to project sites

To assist the Storekeeper ensure proper and safe storage of all food and non-food commodities entrusted to the care of WV by donors. The Assistant Storekeeper is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food and non-food commodities in compliance with World Vision food assistance and donor (WFP) standards and guidelines.
MAJOR RESPONSIBILITIES
Commodity Management

Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
• Receive the commodities in the warehouse. Make sure to know in advance about the types, shipments and amount of commodities to expect in the warehouse so storage plan can be prepared before arrival of commodities.
• Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
• Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.
• Supervise loading and off-loading of the commodities making sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
• Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.
• Maintain good warehousing standards. Storage of commodities must be done properly. Commodities must be stacked on pallets and in an organized manner by commodity type and by shipment number to facilitate proper physical count

Commodity Accounting
• Ensure all commodities have stack cards and are updated after every transaction.
• Ensure commodities are stored on pallets always.
• Ensure warehouse is kept clean.
• Maintain daily attendance book for the casual loaders
Reporting

Ensuring that warehouse reports are submitted to the Field Office by the 1st day of the following month latest
Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch Summary, Loss Status Reports and Physical Inventory Reports at the end of every month.
Warehouse Management
Ensure that all the general rules of warehouse operations are observed through consistently and routine inspection
• Ensure warehouse is clean, dry and free from rodents/pests.
• Ensure the warehouse has adequate equipment and supplies.
• Ensure that a warehouse layout and floor plan are in place and being followed.
• Ensure correct procedures for determining unfit commodities is followed.
• Be alert to observe any signs of weevils and other grain pests that damage the commodities during storage. Commodities must in good condition. Check for infestation and take immediate action by informing the Logistic Officer.
Ensure correct procedure for sale and disposal of empty containers/cartons/sacks is followed at all times.

Capacity Building

Work with the Logistics Officer/FAIRO/Commodity Manager to provide training on warehouse management and control and documentation for the warehouse and field staff at project level.
Supervise and train the Assistant Storekeeper/Warehouse Tally Clerks working in the respective warehouse.
Supervise the Warehouse Guards and Loaders working in the respective warehouses/stores.
Supervise the truck drivers in the process of loading and offloading commodities

About You

Required Education, training, license, registration, and certification

BA/BSc Degree in Business and Supply Chain Management, Disaster Management, Development Studies or Diploma in related field with minimum of seven (7) years of experience

Required Professional Experience

Minimum of two (2) years in logistics and warehousing in a refugee or internally displaced persons (IDPs) context or established corporate entity
Previous working knowledge of working with logistics and supply chain management information systems • Good understanding of humanitarian principles and accountability to affected populations (AAP)
Working knowledge of computer and mobile-based applications such as Microsoft Word, Excel, PowerPoint, Kobo Collect
Demonstrated experience in team management and organizing, as well as good community engagement skills
Report writing and presentation

Preferred Knowledge and Qualifications

Committed to World Vision’s vision, mission and core values.
Willingness to work under pressure and extra hours.
Ability to perform field assignments and willingness to travel for long periods in difficult terrain, harsh and demanding conditions.
Have good mathematical and analytical skills
Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina

The Program Support Coordinator leads all administration functions of SPIR II, providing high level administrative guidance and management support to SPIR II coordinating office team and Woreda/Zone based offices. S/he provides administrative leadership to both support and program teams to ensure efficient use of resources; tracking assets, maintenance of equipment and facilities in line with donor guidelines and World Vision policy. In addition, the position holder is responsive for ensuring efficient and effective administration support is provided for the smooth operations of SPIR II program.

Job Description
Job Description
People Management

Endures that performance management of direct reports handled in line with WVE P&C standards
Promotes positive and collaborative working relationships in line with WVE’s Code of Conduct
Identifies staff capacity gaps and facilitates capacity-building plan particularly for Administration, Procurements and ICT coordinators and the team members in Admin, procurement and ICT units.
Establishes regular team meeting to accept and consider inputs, complaints and feedbacks to provide improved support service

Fleet Management

Ensure the existence of coordinated and well-planned operation of transportation, maintenance and other services provision; and their management per WVE policies and procedures.
Device and put processes in place for SPIR II project to ensure the existence of efficient and effective management of staff transportation, travel plans, and dispatching of vehicles to meet team needs.
Validate and ensure the submission of monthly fleet and material reports to the SPIR II Finance Director

Logistics Management

Closely work with WVE Safety and Security persons and provide regular update for SPIR II staff on safety and security situation
Works with Zonal managers, Woreda Coordinators, Supply Chain Coordinator and Food Assistance Manager to facilitate office and or warehouse contractual arrangement ensuring SPIR operations comply with legal procedures
Works with Zonal managers, Woreda Coordinators, Supply Chain Coordinator and Food Assistance Manager to facilitate office and or warehouse contractual arrangement ensuring SPIR operations comply with legal procedures
Provide technical guidance to Woreda teams and SPIR Implementing Partners (CARE and ORDA) on vehicle management, maintenance, insurance and disposal procedures
Ensures annual inventories are made and documented as per the existing WVE procedures
Ensure compliance of all logistics operations in SPIR II project with WVE logistics & donors’ procedures and best practices with emphasis given to the value for money principle.
Involve in process improvement of logistics functions in collaboration with SPIR II Finance Director and WVE Support Services Division.

Procurement

Ensure the standards of supply chain management meets program needs.
Provide advice and directions for smooth engagement of procurement functions during annual operational plan development of SPIR II
Ensure strong relationship is maintained with Budget Holders during Annual Procurement Plan Preparation and procurements are executed as planned.
Oversee that procurements of SPIR II are handled in compliance with WVE and Donor rules and regulations.
Support staff capacity building on WVE and donor procurement rules, regulations, policies and procedures

Coordination and Planning

Involve in annual planning and ensure that Support unit’s budgets are properly factored in the annual budget.
Follow up and coordinate with finance to ensure expenditures aren’t exceeding approved budget.
Provide directions and support on historical costs for commonly procured goods and services in budgeting processes.
Prepare assets disposal and transfer plan as needed and decided by the donor and WVE SPIR II management

About You

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

4-6 years’ experience in similar roles
Experience in International NGOs

Required Education, training, license, registration, and certification

MA or BA Degree in Business Administration, Management and related fields.

Preferred Knowledge and Qualifications

Proven experiences managing and leading procurement & supply chain functions in a demanding environment
Experiences in managing and leading office operations, fleet, logistics and safety & security functions
Strong organizational and team working skills
Good communication and interpersonal skills
E experience in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
Good verbal and written communication skills in English
Knowledge of road safety and traffic regulations is advantageous
Ability to effectively work in a team

Travel and/or Work Environment Requirement

25% field travel

Language Requirements

English

The Import controller is responsible for follow up and monitoring of all import related tasks in order to ensure timely delivery of items and services.
Responsibilities

ommunicate to supplier and confirm shipment schedule of orders
Follow up and monitoring of shipment readiness
Properly book shipments and monitor arrival at the appropriate port of destination
Appropriately book shipments to avoid delays
Ensure clearance documents are transferred to the bank timely with the appropriate route
Collect the shipping documents timely and deliver to the transistor timely
Collect Ensure timely shipment, transportation and clearance of orders at the port to reduce warehouse charges, avoid penalties, and currency fluctuation impact costs
Establish shipment tracking system and monitor accordingly
Create good relation with bank, custom, clearance and shipping staffs
File the import transaction documentations until it is cleared from National bank of Ethiopia and custom post audit
Reconcile orders against shipping invoices
Ensure the delivery of the items to the appropriate warehouse
Ensure the shipment is inspected before receiving and the goods are delivered as per the order
Communicate suppliers if discrepancies occur and get refund or replacement
Ensure punctuality
Performs other similar tasks as assigned by the immediate

Department: Office of the Supply Chain
Reports to: Manager, Procurement

About You

Education

Academic requirement: MA/MSC/BA/BSC in Supply Chain Management/ Logistics/Procurement / Management or related fields of study

Experience

Work experience: 2/4yrs of relevant experience in beverage industries

Skills
Additional Competencies:

Systems thinking
Knowledge of the local and international procurement practices
Negotiation skills
Customer handling skills
Planning, monitoring and evaluation
Emotional maturity
Computer literate in especially business applications