Main Purpose of Job
The Sales Assistant plays a critical role in supporting the National Sales Managers and the broader Sales Department by ensuring smooth administrative, operational, and coordination processes.
The role focuses on:
Maintaining accurate systems and reporting
Managing financial administration (invoices, expenses, payments)
Supporting sales operations and customer account processes
Coordinating meetings, travel, and events
Ensuring compliance and operational efficiency within the department
Key Job Responsibilities:
Sales Operations & Administrative Support:
Provide day-to-day administrative support to the NSMs and Sales team
Maintain and update sales department systems, reports, and databases
Manage and update key reports
Assist with onboarding administration and coordination of new employees
Financial Administration & Account Management:
Process invoices for payment, including:
Obtaining approvals
Capturing and tracking payments
Following up on outstanding purchase orders
Manage expense submissions:
Validate supporting documentation
Ensure correct cost allocations
Highlight discrepancies and drive resolution
Facilitate customer payments and assist with account management processes
Sales Department System Maintenance:
Ensure all sales-related systems and tools are:
Updated
Accurate
Fully functional
Support ongoing system improvements and data integrity
Meeting & Diary Coordination:
Manage NSM calendars and scheduling
Coordinate and set up meetings, including:
Booking boardrooms and venues
Arranging catering and refreshments
Attend meetings where required:
Take minutes
Track actions and follow-ups
Support strategic sessions and planning meetings
Travel & Event Coordination:
Coordinate all NSM travel arrangements:
Flights
Car hire
Accommodation
Assist with conference and event planning, including:
Venue sourcing and site inspections
Coordination of suppliers and logistics
Preparation and setup for conferences
Travel is compulsory for:
Conference preparation
On-site event support and execution
Compliance & Governance:
Conduct department compliance checks
Review expenses and identify incorrect cost allocations
Ensure adherence to company policies and SOPs
Assist with updating SOPs where required
Interdepartmental Collaboration:
Liaise with internal departments (Finance, Marketing, Operations, etc.)
Ensure alignment and smooth execution of cross-functional activities
Additional Support to NSM’s:
Assist with:
Approval workflows and expense tracking
Administrative follow-ups
Strategic and operational tasks as required
Minimum Requirements
QUALIFICATIONS & EXPERIENCE:
Relevant tertiary qualification (Business, Operations, or similar)
1–2 years’ experience in an administrative or sales support role
SKILLS:
Strong administrative and organisational skills
Financial administration (invoices, expenses, tracking)
Excel and Microsoft Office proficiency
Meeting coordination and minute-taking
Sales operations support
Strong attention to detail
Ability to manage multiple priorities
PERSONAL CHARACTERISTICS:
Highly detail-oriented
Professional and confident communicator
Deadline-driven and organised
Adaptable and proactive
Able to work independently and within a team
Apply via company website ( https://humanaccent.co.za/who-we-are/ ) or
humanaccent.simplify.hr
