Reference Number
REF: SAMSA-PTA-2025-012
Description
Skills Development Planning and Reporting
Conduct an annual training needs analysis across all departments in SAMSA to identify skills gaps and training needs within the organisation.
Develop and maintain a Training Matrix that is aligned with individual and organisational training needs, as well as performance management and talent development strategies.
Coordinate all preparation for the Workplace Skills Plan (WSP) and the Annual Training Report (ATR) and ensure that both are submitted to TETA within the required timeframes.
Monitor and report on the implementation of the WSP throughout the year.
Prepare and present quarterly training updates to the SAMSA Skills Development and Employment Equity Committee.
Develop and conduct basic in-house training based on client needs
Verify training requisitions against IDPs, the WSP and/or the Training Matrix.
Coordinate internal and external training programs, including logistics, scheduling, and attendance.
Source and manage relationships with accredited training providers.
Conduct post-training assessments, surveys, and feedback sessions to evaluate the effectiveness of training programs.
Apply for discretionary and mandatory grants through TETA and track funding usage.
Facilitate TETA audits and respond to any queries or compliance issues.
Represent SAMSA at TETA meetings, industry working groups, and training stakeholder meetings.
Interns and Work Exposure Candidates;
Collaborate with HC Business Partners and Line Managers to identify placement needs for interns and candidates seeking workplace exposure.
Actively participate in the recruitment process, including preparing job adverts, screening applications, scheduling interviews, sitting on interview panels, and preparing employment contracts.
Track workplace performance of interns and learners through regular check-ins, assessments, and progress reports.
Identify performance gaps or challenges early and coordinate remedial support in consultation with mentors, supervisors, or training providers.
Bursaries:
Provide guidance and support to prospective bursary applicants by explaining the eligibility criteria, required documentation, and application procedures.
Screen and evaluate bursary applications against set criteria to create a shortlist of eligible candidates.
Facilitate the bursary approval process by preparing submission packs.
Draft, issue, and track bursary agreements, ensuring all contractual terms are in line with organisational policy and legislative requirements.
Maintain a database of bursary recipients and monitor compliance with academic and contractual obligations.
Design, coordinate, and facilitate the induction program for all new employees to ensure a smooth integration into SAMSA’s culture and operational environment.
Prepare all relevant materials, including welcome packs, training manuals, policy documents, and digital resources.
Process purchase requisitions and purchase orders for training providers in line with the SAMSA’s procurement policy.
Track training-related invoices, verify invoices against delivered services, and liaise with the Finance department regarding payment.
Prepare training requisition files (invoices, proof of payment, CSD proof, BBBEE certificates, accreditation certificates, declaration of interest).
Maintain up to date training records i.e. courses attended, completion certificates, etc.
Maintain a database of completed, current and planned long term training.
Coordinate training documentation required for internal/external audits and the BBBEE verification process.
Prepare monthly, quarterly, and annual training reports.
Conduct qualification verifications.
Requirements
QUALIFICATIONS
Higher Certificate in Human Resources Management or any related qualification (NQF 5)
National Diploma in Human Resource Management or any related qualification (NQF 6) would be an added advantage
Registered as Skills Development Facilitator (SDF) would be an added advantage
EXPERIENCE
5 to 7 years related experience in a Training and Development role. This should include engaging with SETAs, compiling and submitting WSPs and ATRs, grant applications, and practical training delivery.
COMPETENCIES
Knowledge of the Skills Development Act, Skills Development Levies Act, SAQA Act and the NQF.
Knowledge of Training Needs Analysis (TNA) methodologies.
Understanding of learning methodologies (e.g. blended learning, e-learning, on-the-job training).
Knowledge of the submission requirements and audit criteria for WSP/ATR documentation.
Understanding of mandatory/discretionary grant processes.
Knowledge of the skills development element of the B-BBEE scorecard.
Knowledge of HR Information Management and Learning Systems
Strong planning, coordination, and project management skills
Excellent communication and presentation skills
Sound interpersonal skills, with the ability to engage employees at all levels
Ability to design and facilitate training programs
Strong analytical and problem-solving skills
Attention to detail
Reporting skills
Computer literacy
Proficient in using HRIS, Learning Management Systems (LMS), and SETA portals.
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