VACANCY
SADC Development Finance Resource Centre – Finance and Operations Officer
SADC Development Finance Resource Centre currently has the following Vacancy:
Finance and Operations Officer Gaborone
We’re looking for a Finance and Operations Officer with strong financial management capability, but just as importantly, someone who brings the right soft skills to thrive in our environment. You need to be someone who is:
Proactive and accountable: follows through without being micromanaged;
Professional communicator: can engage with DFIs and service providers with clarity and diplomacy, especially on collections;
Discreet and ethical: handles sensitive data responsibly;
Detail-oriented: delivers accurate reports and clean reconciliations.
Collaborative but independent: works with various teams with minimal supervision.
Multitasking-handy: comfortable juggling finance and admin tasks.
Resilient and focused: results-driven even when managing backlogs or chasing payments.
Role Responsibilities
Financial Management and Accounting
Maintain and update accounting records in Pastel, ensuring accuracy and alignment with standards
Process all financial transactions: accounts receivable, accounts payable, payroll
Prepare journal entries, including accruals and adjustments
Generate monthly, quarterly, and annual financial reports
Support budget development and monitoring
Assist with audit preparation and documentation
Treasury and Banking
Manage banking transactions and prepare reconciliations
Monitor bank balances and advise on liquidity
Support cash flow planning and reserve tracking
Member Contribution Coordination
Maintain accurate records of member contributions and invoicing history
Reconcile payments and track overdue balances
Implement follow-up and debt collection procedures to recover outstanding contributions
Engage member institutions professionally to resolve payment delays and disputes
Prepare periodic contribution reports for internal use and governance reporting
Accounts Payable and Procurement Support
Validate and process supplier invoices
Ensure procurement documentation is accurate and compliant
Support tender and quotation processes in line with policy
Maintain supplier database and monitor delivery timelines
Taxation and Compliance
Submit VAT and other statutory returns
Ensure compliance with tax laws and filing requirements
Maintain documentation for audit and reporting purposes
Grants and Donor Financial Reporting
Support budget tracking and reporting for donor-funded programmes
Ensure expenditure aligns with approved project budgets
Assist in compiling financial statements for grant audits
Operational Support Functions
Support general office administration and logistics
Manage stationary and supplies procurement
Oversee physical records management and archiving
Coordinate vendor contracts related to cleaning, utilities, insurance and facilities maintenance
Qualifications & Experience
Bachelor’s degree in Accounting, Finance, or related field
Mandatory registration with BICA
Professional certification (e.g., ACCA, CIMA, CPA) or in progress.
Minimum of 3 years of progressive experience in financial management or accounting.
Knowledge & Skills required
Proficiency in Sage Pastel (Partner) is essential
Strong Excel skills (pivot tables, lookups, reconciliations)
Understanding of IFRS / ISAAS / taxation and tax regulations
Familiarity with donor reporting and grant management is an asset
Strong attention to detail
Procurement process understanding
Strong follow-up skills and tactful engagement on collections
Stakeholder communication and professionalism
High ethical standards and confidentiality
Ability to work independently and across teams
JOB APPLICATION DETAILS
APPLICATION DETAILS
Closing Date: 05 November 2025
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